You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Administrative Files Personnel-Related Records of An Employee Not Kept in Personnel Folders:Discrimination Complaints, Investigations, Resolutions.Grievancesbackground Investigation Reports and Results of Polygraph Examinations (Including Confidential Statements By Previous Employers)Criminal Records.Medical Records, Including:- Pre-Employment Medical Examination Records- Fitness For Duty Medical Records- Catastrophic Illness Documents- Result of Psychological Testingrecruitment Files, Including Applications and Resumes of Applicants.Conflict of Interest Statementsunfair Labor Practice Complaints or Contract Disputes.Sealed Documents (E.G. Record Sealed By MOU)Workers' Compensation Records.
Category:
Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
5 Years
Retained Off-Site:
0 years
Employee Pay Records File
Category:
Administrative Records
Remarks:
San Francisco Administrative Code
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5 Years
Retained Off-Site:
Indefinitely
Employment History Summary
Category:
Administrative Records
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5 Years
Retained Off-Site:
Indefinitely
Former Employees File (A Folder of Original or Photocopied Employment History Form)
Category:
Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
0 years
Retained Off-Site:
Indefinitely
Ins Form I-9 File Employment Eligibility Verification
Category:
Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years or one year after separation, whichever is longer
Personnel Separation
Category:
Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
5 calendar years from separation date
Personnel Transfer
Category:
Administrative Records
Remarks:
These Guidelines, adopted by the Civil Service Commission at its meeting of April 6, 1992, are effective on May 1, 1992:a) Charter ยง3.661 General Powers and Dutiesb) Civil Service Commission Rule 30 - Personnel Records.C) City Attorney's Opinion.
Division:
Retention Type:
2 - Current
Retained On-Site:
Records to recurring department within 5 working days of employee separation retain photocopy
Supervisor's File
Category:
Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Retained only as long as necessary, forwarded to Personnel file