You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Ada Request For Reasonable Accomodation Report
Category:
Personnel/HR
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Administrative Records, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Affirmative Action Plan
Category:
Personnel/HR
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
None
Annual Reports
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
None
Audit Reports
Category:
Finance
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
None
Audit Work Papers
Category:
Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Budget Files
Category:
Finance
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Calendar (Department Head)
Category:
Administrative
Remarks:
30 days required by Admin Code 67.29-5
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
None
Calendars (Other Than Department Head)
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Chronological Files
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Citizen Complaints
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
None
Complaint Logs
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Contract Correspondence
Category:
Contract/Grants
Retention Type:
2 - Current
Retained On-Site:
20 years after termination of contract
Retained Off-Site:
None
Contracts/Agreements/MOUS/Contract Payments
Category:
Contract/Grants
Retention Type:
2 - Current
Retained On-Site:
20 years after termination of contract
Retained Off-Site:
None
Correspondence Not Requiring Follow-Up
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Correspondence, Draft
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Correspondence, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Discrimination Complaints
Category:
Personnel/HR
Retention Type:
2 - Current
Retained On-Site:
The later of 2 years or 2 years after separation
Retained Off-Site:
None
Employment Applications/Resumes
Category:
Personnel/HR
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Ergonomic Records
Category:
Personnel/HR
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Exchanged Drafts of Agreements
Category:
Contract/Grants
Remarks:
Admin Code 67.24 (a)
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Family Medical Leave Act Records
Category:
Personnel/HR
Remarks:
Required by Fair Labor Standards Act 11 ©
Retention Type:
2 - Current
Retained On-Site:
Until 2 years after separation
Retained Off-Site:
None
Famis Reports
Category:
Finance
Remarks:
Only keep final Phase D
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
None
Fax Transmittal Sheets
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Financial Records, Miscellaneous
Category:
Finance
Retention Type:
2 - Current
Retained On-Site:
3 years after applicable Fiscal Year
Retained Off-Site:
None
Grant Awards, Fiscal, and Program Records
Category:
Contract/Grants
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
None
Interdepartmental Correspondence
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Invoices
Category:
Finance
Retention Type:
2 - Current
Retained On-Site:
5 years after applicable Fiscal Year
Retained Off-Site:
None
Journals/Magazines/Catalogs
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Lease Files
Category:
Contract/Grants
Retention Type:
2 - Current
Retained On-Site:
10 years after expiration
Retained Off-Site:
None
Legislative Drafts
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Memoranda, Miscellaneous
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Payroll Records
Category:
Personnel/HR
Remarks:
Controller maintains master records
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
None
Personnel Files
Category:
Personnel/HR
Retention Type:
2 - Current
Retained On-Site:
Until 2 years after separation
Retained Off-Site:
None
Publications, Reports Created By Department
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Purchase Orders
Category:
Contract/Grants
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
None
Regulations
Category:
Contract/Grants
Retention Type:
1 - Permanent
Retained On-Site:
The later of 2 years or 2 years after superceded
Retained Off-Site:
None
Requests For Proposals (RFPs) and Requests For Qualifications (Rfqs); Responses to RFPs and RFQs
Category:
Contract/Grants
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Revolving Fund Records
Category:
Finance
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
None
RFP Scoring Records
Category:
Contract/Grants
Remarks:
Admin Code 67.24 (a)
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Sexual Harassment Complaints
Category:
Personnel/HR
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or 2 years after separation of both complainant and subject of complaint
Retained Off-Site:
None
Time Roster
Category:
Personnel/HR
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
None
Time Sheets
Category:
Personnel/HR
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
None
Travel and Reimbursement Records
Category:
Personnel/HR
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
None
Work Orders and Payments
Category:
Finance
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
None
Workers Compensation Records
Category:
Personnel/HR
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
None