You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Attendance Records of Training Workshops
Category:
Training & Development
Remarks:
GC6250 et seq
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
6 years
Classification Manual
Category:
Policies & Procedures
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 year
Retained Off-Site:
Permanent
Classification Plan
Category:
Policies & Procedures
Remarks:
Required by Charter Sec. 10.102
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 year
Retained Off-Site:
Permanent
Contact Correspondence
Category:
General Correspondence
Remarks:
*Retain for 2 years after termination of agreement
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Contracts-Exchanged Drafts
Category:
Contracts & Agreements
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Contracts/Agreements: Non-Mou
Category:
Contracts & Agreements
Remarks:
*Retain for 2 years or for life of agreement unless longer as required by State or Federal law
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Correspondence Not Requiring Follow-Up and Draft Correspondence
Category:
General Correspondence
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Exam Active Files
Category:
Audits, Reports, Studies & Notices
Remarks:
Permanent but retain only until file info is obsolete
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 year
Retained Off-Site:
Permanent
Exam Administration Records
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
4 years
Exam Applicant Records
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
4 years
Exam Audio/Video Tapes
Category:
Audio, Video & Printed Media
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Exam Manual
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 year
Retained Off-Site:
Permanent
Exception to Order of Layoff
Category:
Audits, Reports, Studies & Notices
Remarks:
*Retain for 2 years after action
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Exempt Approval Reports For Temporary As-Needed, Special Projects and Civil Service Backfills
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
2 years
Exempt Approval, Requests For Ongoing or New Exempt Employment
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
2 years
Fax Transmittal Sheets
Category:
General Correspondence
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Financial Records, Miscellaneous
Category:
Accounting & Budgets
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Interdepartmental Correspondence
Category:
General Correspondence
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Journals, Magazines and Catalogs
Category:
Audio, Visual & Printed Media
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Legal Advice
Category:
Legal, Legislative & Judicial
Remarks:
Retain until information is superceded
Division:
Retention Type:
2 - Current
Retained On-Site:
Open
Retained Off-Site:
Open
Memoranda and Miscellaneous Documents
Category:
General Correspondence
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Memoranda, Policy, Decisional
Category:
Policies & Procedures
Remarks:
*Retain for 5 years or until superceded
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
4 years
Merit System Service Notices
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 year
Retained Off-Site:
Permanent
Miscellaneous Correspondence
Category:
General Correspondence
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Position Allocations Including Special Assistants and Project Managers
Category:
Classifications & Allocations
Remarks:
*Retain for 2 years after action
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Reports Created By DHR
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Requests For Proposals (RFP), Requests For Qualifications (Rfq); Responses to RFP's and RFQ's, and Scoring
Category:
Requests
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Salary Ordinance Amendments
Category:
Salary & Compensation
Remarks:
*Retain for 2 years after action
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Work Orders and Payments
Category:
Accounting & Budgets
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year