You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Administrative Review By Phone
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
1.6
Retained Off-Site:
5
Adpics Payment Documents
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Application/Receipt Forms
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Approved Refunds
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Assault/Incident Reports
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Audio/Video Recording of Meetings
Category:
Commission
Remarks:
Required by Admin. Code §67.14
Division:
Retention Type:
1 - Permanent
Audiotex Collection & Transmittal Reports
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Bicycle Locker Applications & Receipts
Category:
Traffic Engineering
Retention Type:
3 - Storage
Retained Off-Site:
5
Bond Transcripts
Category:
Parking Authority
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Budget Famis Records Current Department Reports
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
2
Business Correspondence
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Carpool Permits
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Cash Difference Fund Over & Short Cash
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
5
Cash Receipts
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Cashier Management System Reports
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Cashier/Journal Receipt Reports
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Chronological File
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained On-Site:
1
Retained Off-Site:
4
Citation Logs
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
2
City Tow Collection W/Cashier's Initial and Copy of City Tow's Check
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
.25 years
City Tow Lien Sale
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Claims-Active
Category:
Administration
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1
Claims-Closed
Category:
Administration
Remarks:
2 years from date denied
Division:
Retention Type:
3 - Storage
Retained Off-Site:
2
Conflict of Interest Statements
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Contract Correspondence
Category:
Contracts/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Contractor Permits
Category:
Residential Permit Parking
Retention Type:
1 - Permanent
Retained Off-Site:
5
Contracts/Agreements/MOUS
Category:
Contracts/Grants
Remarks:
Unless longer retention period required by state or federal law
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
18 plus term
Correspondence
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
10
Correspondence
Category:
Parking Authority
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
2
Correspondence
Category:
Hearing
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Correspondence
Category:
Commission
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Crossing Guard Correspondence
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Crossing Guard Daily Sign in Sheets
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Curb Painting Fee Records
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
5
Curb Painting Report
Category:
Residential Permit Parking
Retention Type:
1 - Permanent
Retained On-Site:
5
Daily Area Code Activity Report
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Daily Collection/Deposit Report
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Daily Deposit With Original Documents
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5
Daily Roll Call Sheet Assignments
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Daily Schedule, Executive Director
Category:
Administration
Remarks:
Required by Admin. Code §67.29-5
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Daily Transaction Report
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
De Novo Decisions
Category:
Hearing
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Debit & Credit Reports
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5
Debit/Credit Card Receipts
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Denied Refunds
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5
Department Payroll
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
2
Destroyed Permit Log
Category:
Residential Permit Parking
Retention Type:
1 - Permanent
Retained On-Site:
1
Retained Off-Site:
4
Disabled Placard Confiscation Reports
Category:
Hearing
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1
Retained Off-Site:
4
Discrimination Complaints, Investigations & Resolutions
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Division Employee Files
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Division Employee Files
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
6 mos. after employee departure
Division Payroll
Category:
Personnel/Payroll
Remarks:
Cal. Lab. §1174(d). Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
Current year
Dmv Payments Reports
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5
Retained Off-Site:
1
Employee Payroll/Sign-In Timesheets
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Exchanged Drafts of Agreements
Category:
Contracts/Grants
Remarks:
Required by Admin. Code §67.24(a)
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Family Medical Leave Act Records
Category:
Personnel/Payroll
Remarks:
Required by Fair Labor Standards Act §11(c)
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Famis Payment Documents
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Farmers Market Permits
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
File Maintenance Documentation
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Garage Projects Files
Category:
Accounting
Division:
Retention Type:
1 - Permanent
Retained On-Site:
2
Retained Off-Site:
3
General Correspondence
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
3
General Files
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
General Files
Category:
Commission
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Grants, Projects & Cost Recovery Reports
Category:
Financial
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Grants, Reimbursement Claims and Drawdowns
Category:
Financial
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Indentures, Official Statements
Category:
Parking Authority
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Injury/Accident Reports
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Ins Form I-9 Files
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Job Labor Detail Ans Summary Invoices
Category:
Financial
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Journal Entries
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Journal Entry & Direct Payment Forms
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Lease Files
Category:
Contracts/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
1 plus term
Legal Records
Category:
Parking Authority
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Lockbox Billing
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Lockbox Payments Sort I, Ii & Iii
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 month
Retained Off-Site:
1 month
Lockbox Reports
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Lockbox Unidentified Payments Sort Iv
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Log of Claims Filed
Category:
Hearing
Division:
Retention Type:
2 - Current
Retained On-Site:
0.5
Retained Off-Site:
4.5
Management Agreements/Lease Agreements (Active)
Category:
Parking Authority
Retention Type:
2 - Current
Retained On-Site:
3-5 years (depending on lease terms)
Management Agreements/Lease Agreements (INACtive)
Category:
Parking Authority
Retention Type:
3 - Storage
Retained Off-Site:
5
Medical Affidavits
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Meeting Agendas
Category:
Commission
Remarks:
1997 onwards available at www.ci.sf.ca.us/ptc/
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Meeting Folders
Category:
Commission
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Meeting Minutes
Category:
Commission
Remarks:
1997 onwards available at www.ci.sf.ca.us/ptc/
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Meeting Resolutions
Category:
Commission
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Meter Repair Log
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
5
Motorcycle Permits
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Municipal Log Report
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Non-Profit Legal Documents
Category:
Parking Authority
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Non-Receipt Affidavits
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Notice of Storage Records
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
3
OEPF/Personnel Folder/Forms
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Office Supplies Log Packing Slip
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Operation and Informational Files
Category:
Hearing
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Original Parking Citations
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Original Receipt Processing Form With Approved Famis Document Number
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
0.5
Painting Meter Location Plans
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
Current drawings only maintained
Parking Citation Protests
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
5
Parking Meter Installations and Removals
Category:
Traffic Operations
Retention Type:
2 - Current
Retained On-Site:
10
Parking Meter Repairs
Category:
Traffic Operations
Retention Type:
2 - Current
Retained On-Site:
5
Parking Studies
Category:
Parking Authority
Retention Type:
3 - Storage
Retained Off-Site:
5
Payroll Records
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Personnel Timesheets/Time Cards
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
Current year
Retained Off-Site:
2
Personnel/Enforcement Complaints
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Petty Cash & Revolving Fund
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Photocopies of Check Payments
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Point or Sales Transaction Report
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
6 months
Procurement Documents
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Project 20 Completion Form
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Project 20 Disposition Form
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Project 20 Monthly Status Calendar
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Project 20 Sign-Up Form
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Purchase Orders
Category:
Contracts/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Purchase Orders
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
Current year
Purchasing Invoices
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Radar Speed Studies
Category:
Traffic Engineering
Retention Type:
1 - Permanent
Retained On-Site:
10
Radio/Vehicle Assignments/Maintenance
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
Current year
Receipt For Active Deposit (Meter Revenue)
Category:
Financial
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5
Receipts Processing Forms
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Recruitment Files
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Regulations
Category:
Contracts/Grants
Division:
Retention Type:
1 - Permanent
Renewal Notices
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Requests For Proposals and Requests For Qualifications With Responses
Category:
Contracts/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
2
Residential Parking Permit Log
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Residential Parking Permits (Areas A-W)
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Returned Check Report & Original Cancelled Checks
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Returned Checks
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Revenue Reports
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
RFP Scoring Cards
Category:
Contracts/Grants
Remarks:
Required by Admin. Code §67.24(e)
Division:
Retention Type:
2 - Current
Rpp Collection Transmittal Form
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Signal Timing Records
Category:
Traffic Engineering
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Supply Orders
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
Current year
Teacher Permits
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Technical Reports
Category:
Parking Authority
Retention Type:
3 - Storage
Retained Off-Site:
5
Telephone Calls Bcms Reports
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
1.5
Retained Off-Site:
5
Temporary Parking Permits
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Time Rosters
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Tow Hearing Records
Category:
Hearing
Division:
Retention Type:
2 - Current
Retained On-Site:
4 months
Retained Off-Site:
4 years and 8 months
Tow Refund Records
Category:
Hearing
Division:
Retention Type:
2 - Current
Retained On-Site:
0.5
Retained Off-Site:
4.5
Towed Vehicle Inventories
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Towed Vehicle Logs
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Towed Vehicle Notices
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Traffic Accident Reports
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
5
Traffic Accident Summaries
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
20
Traffic Counts
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
20
Traffic Curb Painting
Category:
Traffic Operations
Retention Type:
2 - Current
Retained On-Site:
10
Traffic Engineering Reports
Category:
Traffic Engineering
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Traffic Sign Installations and Removals
Category:
Traffic Operations
Retention Type:
2 - Current
Retained On-Site:
20
Traffic Signal Equipment Drawings
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
Current drawings only maintained
Traffic Signal Repairs
Category:
Traffic Operations
Retention Type:
2 - Current
Retained On-Site:
5
Traffic Signs
Category:
Traffic Operations
Retention Type:
1 - Permanent
Retained On-Site:
5
Traffic Striping Drawings
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
20
Travel Reimbursement Records
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Unfair Labor Complaints/Contract Disputes
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Used Manual Receipt
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Vanpool Permits
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Various Famis Reports
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Vehicle Abatement Claims
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Vehicle Accident Reports
Category:
Administration
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1
Retained Off-Site:
6
Vendor Account
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
3
Voided Citations
Category:
Enforcement
Division:
Retention Type:
1 - Permanent
Retained On-Site:
2
Voided Permit Log
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Work Orders
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Workers' Compensation Records
Category:
Personnel/Payroll
Remarks:
Title 8, Cal. Code of Regulations §10102
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Yellowcard File Unidentified Sort IV Payments
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate