You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Accident-Injury Reports
Category:
Personnel/HR
Remarks:
29 CFR 1904.6
Division:
Retention Type:
2 - Current
Retained On-Site:
On-Site
Budget Docs
Category:
Operations
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Conflict of Interest Form 700
Category:
Personnel/HR
Remarks:
Gov Code 81009(e)
Division:
Retention Type:
2 - Current
Retained On-Site:
On-Site
Family Medical Leave Act Records
Category:
Personnel/HR
Remarks:
Retirement Systems requires that all payroll checks, time cards and related documents not be destroyed without prior approval of Retirement Systems. Admin Code 8.3 06-03
Division:
Retention Type:
2 - Current
Retained On-Site:
On-Site
Intern Information
Category:
Personnel/HR
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Internal Employee Discrimination and Harassment Complaints
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
On-Site
Payroll/Timesheets
Category:
Personnel/HR
Remarks:
Retirement Systems requires that all payroll checks, time cards and related documents not be destroyed without prior approval of Retirement Systems. Admin Code 8.3 06-03
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
none
Personnel/Human Resources Files
Category:
Personnel/HR
Remarks:
Retirement Systems requires that all payroll checks, time cards and related documents not be destroyed without prior approval of Retirement Systems. Admin Code 8.3 06-03
Division:
Retention Type:
1 - Permanent
Retained On-Site:
On-Site
Professional Services Contracts
Category:
Operations
Remarks:
Controllers Office requires that all contract files that include payment information shall be kept 20 years-tad 04-03-03
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years past project completion
Retained Off-Site:
18 years
Public Records Requests/Immediate Disclosure Requests
Category:
Operations
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Reimbursement Records
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Retirement Related Materials
Category:
Personnel/HR
Remarks:
Retirement Systems requires that all payroll checks, time cards and related documents not be destroyed without prior approval of Retirement Systems. Admin Code 8.3 06-03
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
Indefinite
Workers Compensation Records
Category:
Personnel/HR
Remarks:
Title 8, CA Code of Regulations Section 10102
Division:
Retention Type:
2 - Current
Retained On-Site:
On-Site