You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Department Contact:
Accident - Injury Reports
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Ada Request For Reasonable Accommodation Report
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Administrative Records, Miscellaneous
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Advice Letters
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years, or until superceded
Retained Off-Site:
0 years
Agendas, Notices and Minutes of Commission and Committee Meetings
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Annual Recycling Diversion Reports
Category:
General and Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Annual Reports
Category:
General and Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Annual Work Program
Category:
General and Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Audio/Video Recording of Meetings of Policy Bodies
Category:
Commission Records
Remarks:
Required by Admin. Code §67.14
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Audio/Video Recordings Not Otherwise Specified
Category:
Commission Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Audit Work Papers
Category:
Finance/Budget
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Budget Files
Category:
Finance/Budget
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Calendar [Department Head]
Category:
General and Administrative Records
Remarks:
Required by Admin. Code §67.29-5
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Citizen Complaints
Category:
General and Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Code Interpretations
Category:
General and Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Commission Files
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Commission Packets
Category:
Commission Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Commission Correspondence
Category:
Commission Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Commission Resolutions
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Complaint Logs
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
0 years
Conflict of Interest Form 700
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
0 years
Contract/Agreement/Mou/Grant Correspondence
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years or life of agreement
Retained Off-Site:
0 years
Contracts/Agreements
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
Life of agreement + 20 years
Retained Off-Site:
0 years
Contributions (Posted On Web Site)
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years (3 mos. on website)
Retained Off-Site:
0 years
Correspondence Not Requiring F/U
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
0 years
Correspondence, Draft
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
0 years
Correspondence, Miscellaneous
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Discrimination Complaints
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Electricity Resource Plan
Category:
General and Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Employment Applications/Resumes
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Equal Opportunity Plan
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Ergonomic Records
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Exchanged Drafts of Agreements
Category:
Contract/Grant Records
Remarks:
Admin. Code §67.24(a)
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Executive Director Reports
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Family Medical Leave Act Records
Category:
Personnel
Remarks:
Required by Fair Labor Standards Act §11(c)
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
0 years
Famis Reports
Category:
Finance/Budget
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Fax Transmittal Sheets
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
0 years
Files On Specific Environmental Organizations/Issues
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Financial Records, Miscellaneous
Category:
Finance/Budget
Retention Type:
2 - Current
Retained On-Site:
2 years after of applicable fiscal year
Retained Off-Site:
0 years
Interdepartmental Correspondence
Category:
Finance/Budget
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Invoices
Category:
Finance/Budget
Retention Type:
2 - Current
Retained On-Site:
2 years after of applicable fiscal year
Retained Off-Site:
0 years
Journals/Magazines/Catalogs
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
0 years
Lease Files
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
1 year after expiration
Retained Off-Site:
0 years
Legal Advice
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
0 years
Legislative Drafts
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
0 years
Memoranda, Miscellaneous
Category:
General and Administrative Records
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
0 years
Memoranda, Policy/Decisional
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
5 years or until superceded
Retained Off-Site:
0 years
Motions and Resolutions
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
MOUS/Grants
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years or life of agreement
Retained Off-Site:
0 years
Payables (Invoices)
Category:
Finance/Budget
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Payroll Records
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Personnel Files
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Press Releases
Category:
General and Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Publications, Reports Created By Department (Program)
Category:
General and Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Purchase Orders
Category:
Finance/Budget
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Records of Payments On Contracts/Agreements
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
Life of agreement + 20 years
Retained Off-Site:
0 years
Records of Payments On MOUS/Grants
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years or life of agreement
Retained Off-Site:
0 years
Regulations
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Regulations
Category:
Contract/Grant Records
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Requests For Proposals (RFPs)And Request For Qualifications (Rfqs);Responses to RFPs and RFQs
Category:
Contract/Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Revolving Funds Records
Category:
Finance/Budget
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
RFP Scoring Records
Category:
Contract/Grant Records
Remarks:
Admin. Code §67.24(e)
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Settlement Agreements
Category:
Finance/Budget
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Sexual Harassment Complaints
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Time Rosters
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Time Sheets
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Travel and Reimbursement Records
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Work Orders and Payments
Category:
Finance/Budget
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Workers' Compensation Records
Category:
Personnel
Remarks:
Title 8, Cal. Code of Regulations, Section 10102
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years