You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Department Contact:
Ada Request For Reasonable Accommodation Report
Category:
Personnel & Hr Records
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Advice Letters
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Affirmative Action Plan
Category:
General & Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Annual Reports
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Audit Reports
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Audit Work Papers
Category:
General & Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Budget Files
Category:
General & Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Calendars
Category:
General & Administrative
Retention Type:
0 - Unspecified
Retained On-Site:
2 years
Retained Off-Site:
0 years
Campaign Consultant Statements
Category:
General & Administrative
Remarks:
SF Camp. & Gov. Conduct Code Sec. 1.520(e)
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Campaign Statements (Original) of All Other Persons For Which the Ethics Commission Is the Filing Officer
Category:
General & Administrative
Remarks:
Gov’t Code Sec. 81009(c))
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
2 years
Campaign Statements (Original) of Candidates Not Elected to Office of Mayor or Board of Supervisors, and Committees Supporting Such Candidates
Category:
General & Administrative
Remarks:
Gov’t Code Sec. 81009(b))
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Campaign Statements (Original) of Mayors, Members of Board of Supervisors, and Committees Supporting These Officeholders
Category:
General & Administrative
Remarks:
Gov’t Code Sec. 81009(b)
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Chronological Files
Category:
General & Administrative
Retention Type:
0 - Unspecified
Commissioner Files
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Complaint Files
Category:
General & Administrative
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Complaint Logs
Category:
General & Administrative
Retention Type:
0 - Unspecified
Contracts
Category:
General & Administrative
Remarks:
Controller’s Guidelines
Retention Type:
3 - Storage
Retained On-Site:
5 years
Retained Off-Site:
15 years
Copies of Campaign Statements, Statements of Economic Interest, or Reports Filed With the Ethics Commission
Category:
General & Administrative
Remarks:
Gov’t Code Sec. 81009(f)
Retention Type:
2 - Current
Retained On-Site:
4 years
Retained Off-Site:
0 years
Correspondence
Category:
General & Administrative
Retention Type:
0 - Unspecified
Employment Applications/Resumes
Category:
Personnel & Hr Records
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Ergonomic Records
Category:
Personnel & Hr Records
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Executive Director Reports
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Family Medical Leave Act Records
Category:
Personnel & Hr Records
Remarks:
Fair Labor Standards Act Sec. 11(c)
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
0 years
Fax Transmittal Sheets
Category:
General & Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Filing Deadline Notices
Category:
General & Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Fine Letters
Category:
General & Administrative
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Fppc Forms/Manuals
Category:
General & Administrative
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Lease Files
Category:
General & Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Legislative Drafts
Category:
General & Administrative
Retention Type:
0 - Unspecified
Lobbyist Statements
Category:
General & Administrative
Remarks:
SF Camp. & Gov. Conduct Code Sec. 2.140(g)
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Manuals and Other Commission Publications
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Minutes of Commission & Committee Meetings
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
OSHA Reports
Category:
General & Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Payables (Invoices)
Category:
General & Administrative
Remarks:
Controller’s Guidelines
Retention Type:
3 - Storage
Retained On-Site:
5 years
Retained Off-Site:
0 years
Payroll Records
Category:
Personnel & Hr Records
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
0 years
Personnel Files
Category:
Personnel & Hr Records
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Policy Memoranda
Category:
General & Administrative
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Press Releases
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Purchase Orders
Category:
General & Administrative
Remarks:
Controller’s Guidelines
Retention Type:
3 - Storage
Retained On-Site:
5 years
Retained Off-Site:
0 years
Quarterly Lobbyist/Campaign Consultant Reports
Category:
General & Administrative
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Regulations
Category:
Commission Records
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Revolving Funds Records
Category:
General & Administrative
Remarks:
Controller’s Guidelines
Retention Type:
3 - Storage
Retained On-Site:
5 years
Retained Off-Site:
0 years
Settlement Agreements
Category:
General & Administrative
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
permanent
Sexual Harassment Complaints
Category:
Personnel & Hr Records
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Statements of Economic Interest (Original)
Category:
General & Administrative
Remarks:
Gov’t Code Sec. 81009(e)
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
2 years
Time Rosters
Category:
Personnel & Hr Records
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Time Sheets
Category:
Personnel & Hr Records
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
0 years
Travel and Reimbursement Records
Category:
Personnel & Hr Records
Remarks:
Controller’s Guidelines
Retention Type:
3 - Storage
Retained On-Site:
5 years
Retained Off-Site:
0 years
Work Orders and Payments
Category:
General & Administrative
Remarks:
Controller’s Guidelines
Retention Type:
3 - Storage
Retained On-Site:
5 years
Retained Off-Site:
0 years
Workers’ Compensation Records
Category:
Personnel & Hr Records
Remarks:
Title 8, Cal. Code Section 10102
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years