You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Bank Reconciliation/ Statements
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Blanket Documents
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Budget Documents
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Cash Receipts
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Cash Reports
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Contracts
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Employee Expense Claims
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Gift Files
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years after term
Retained Off-Site:
2 years
Grant Files
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years after term
Retained Off-Site:
2 years
Journal Entry Adjustments
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Payment Documents/Invoices
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Petty Cash Records
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Purchase Order Documents
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Requests For Proposals (RFPs) & Requests For Qualifications (Rfqs); Responses to RFPs and RFQs
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Resolutions/Ordinances
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
RFP Scoring Records
Category:
Financial
Remarks:
Admin Code ยค67.24 (e)
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years