You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

COVERS ALL DOCUMENTS RELATING TO FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) AND CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (CAL OES) PUBLIC ASSISTANCE AND ACTIVITIES, INCLUDING PROJECT WORKSHEET FILES (applies to all financial and programmatic records, contracts, insurance documents, supporting documents, statistical records, and other records of grantees or subgrantees for FEMA and CAL OES public assistance grants)

Code of Federal Regulations 2 CFR 200.333 and California Code of Regulations, Title 19, Division 2, Chapter 6, Article 1, Section 2980 (e) both specify an identical record retention period of 3 years.

FEMA Public Assistance Program and Policy Guide published 4/26/2018, Project Document, pg 140.
Division Contact:
Retention Type:
Retained On-Site:
3 years from date of final Financial Status Report (FSR) (FEMA Form 112-0-1).
Retained Off-Site:
Total Time Retained:
3 years from the date of final closeout. Date of final closeout indicated by receipt of final Financial Status Report (FSR) (FEMA Form 112-0-1). Note that final closeout is when ALL Project Worksheets associated with a disaster/emergency are closed. For example, the Loma Prieta Earthquake occurred in October 1989. The date of final FEMA closeout of the last associated project was Dec 2001. Documentation and records related to ALL associated projects from 1989 to 2001 needed to be retained through Dec 2004 (final closeout plus 3 years). If there is any litigation, claim, negotiation, audit or other action involving the records that has been started before the expiration of the 3-year period, then the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later.