Agenda packet containing all items that have been assigned to the full Board. Includes final agenda and supporting documentation. Admin. Code § 8, § 67

Agenda packet containing all items that has been assigned to a particular Committee. Includes final agenda and supporting documentation. Admin. Code § 8, § 67

Draft Agenda of items to be addressed by the Board during its meeting. Also reference retention item 'AGENDA PACKET, BOARD' for the full final agenda packet, which is retained permanently. Digital version of agenda/agenda packet may also be available in Legistar, see 'LEGISLATIVE TRACKING SYSTEM RECORDS (LEGISTAR)' for more information. Admin. Code § 8, § 67; Gov. Code § 54954, 54954.2

Draft Agenda of items to be addressed by the Committee during its meeting. Also reference retention item 'AGENDA PACKET, COMMITTEE' for the full final agenda packet, which is retained permanently. Digital version of agenda/agenda packet may also be available in Legistar, see 'LEGISLATIVE TRACKING SYSTEM RECORDS (LEGISTAR)' for more information. Admin. Code § 8, § 67

Copies of documents sent to the Secretary of State concerning charter amendments passed by voters. It consists of ballot books, list of measures, and certification resolution. The official election file is with the Department of Elections, who assumed reporting responsibility in November of 2000.Admin. Code § 67.29-7(b). The Department of Elections must preserve all records and invoices relating to the design and printing of ballots and other election materials, as well as records documenting who had custody of ballots from the time ballots are cast until they are received and certified by the department. Admin. Code § 8, § 67

Government Audit & Oversight Committee Grand Jury reports and letters. Requests from Civil Grand Jury to respond to Facts and Findings; goes on Agenda. Admin. Code § 8, § 67

Legislation Introduced (LI) and notes taken at regular meetings to create the Board Minutes. Board's meeting notes include the Legislation Introduced (LI). May include Speaker Cards, Legislation Introduced Report, Request Granted, etc. Posted online for minimum of three (3) years. Admin. Code § 67.29-2. Each department of the City and County of San Francisco shall maintain on a World Wide Web site, or on a comparable, readily accessible location on the Internet, information that it is required to make publicly available. Each department is encouraged to make publicly available through its World Wide Web site, as much information and as many documents as possible concerning its activities. At a minimum, within six months after enactment of this provision, each department shall post on its World Wide Web site all meeting notices required under this ordinance, agendas and the minutes of all previous meetings of its policy bodies for the last three years. [...]Admin. Code § 8, § 67

File containing information that is created, received or maintained by the BOS concerning a particular issue considered by the Board or its standing committee for action. May include Legislation (Copy of Ordinance, Copy of Resolution, Motion), amendments, Budget and Legislative Analyst reports, Public Correspondence ('C' pages), etc. Admin. Code § 8, § 67

Digitally kept legislative records on Legislative Tracking System(s), which may include Board's agenda, agenda packet, minutes, copy of legislation, etc. For records 1997+ only. Admin. Code § 8, § 67

Official summary of actions and/or information covering points to be remembered of discussions or decisions made during the Board meeting. Sunshine Ordinance; Gov. Code § 25102, 36814, 40801. Permanently retained, available online for minimum three (3) years. Gov. Code § 25102. The board shall cause to be kept: (a) Its minute book. Gov. Code § 36814. The council shall cause the clerk to keep a correct record of its proceedings. At the request of a member, the city clerk shall enter the ayes and noes in the journal. Gov. Code § 40801. The city clerk shall keep an accurate record of the proceeding of the legislative body and the board of equalization in books bearing appropriate titles and devoted exclusively to such purposes, respectively. The books shall have a comprehensive general index. Admin. Code § 67.29-2, 'Each department of the City and County of San Francisco shall maintain on a World Wide Web site, or on a comparable, readily accessible location on the Internet, information that it is required to make publicly available. Each department is encouraged to make publicly available through its World Wide Web site, as much information and as many documents as possible concerning its activities. At a minimum, within six months after enactment of this provision, each department shall post on its World Wide Web site all meeting notices required under this ordinance, agendas and the minutes of all previous meetings of its policy bodies for the last three years. [...]' Admin. Code § 8, § 67; Gov. Code § 25102, 36814, 40801

Official summary of actions and/or information covering points to be remembered of discussions or decisions made during the Committee meeting. Available in electronic format only through Legislative Tracking System. Sunshine Ordinance; Gov. Code § 25102, 36814, 40801Gov. Code § 25102. The board shall cause to be kept: (a) Its minute book.Gov. Code § 36814. The council shall cause the clerk to keep a correct record of its proceedings. At the request of a member, the city clerk shall enter the ayes and noes in the journal.Gov. Code § 40801. The city clerk shall keep an accurate record of the proceeding of the legislative body and the board of equalization in books bearing appropriate titles and devoted exclusively to such purposes, respectively. The books shall have a comprehensive general index. Permanently retained, available online for minimum three (3) years. Admin. Code § 67.29-2, 'Each department of the City and County of San Francisco shall maintain on a World Wide Web site, or on a comparable, readily accessible location on the Internet, information that it is required to make publicly available. Each department is encouraged to make publicly available through its World Wide Web site, as much information and as many documents as possible concerning its activities. At a minimum, within six months after enactment of this provision, each department shall post on its World Wide Web site all meeting notices required under this ordinance, agendas and the minutes of all previous meetings of its policy bodies for the last three years. [...]'Admin. Code § 8, § 67; Gov. Code § 25102, 36814, 40801

Proof of publication for Board and Committee meeting notices/advertisements, retained with Legislative File (Official)Reference Admin. Code § 67.5 Meetings to be open and public; Application of the Brown Act. Admin. Code § 8.3 'Current records and storage records less than five years old may be destroyed or otherwise disposed of if their destruction or other disposition within a shorter length of time will not be detrimental to the City and County or defeat any public purpose and if a definitive description of such records and the retention period applicable to them are set forth in a schedule for the systematic retention and destruction of records that is prepared by the department head, approved by the Mayor or the Mayor's designee, or the board or commission concerned, and approved by the City Attorney as to records of legal significance, by the Controller as to records relating to financial matters, by the Retirement Board as to time rolls, time cards, payroll checks and related matters.'Admin. Code § 8, § 67

Report from Controller's office on determination of Economic impact. May also supplement legislative file. Admin. Code § 8, § 67

Report from the Budget Analyst noting whether a matter has or has no fiscal impact. May also supplement legislative file. Admin. Code § 8, § 67