You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Class Specifications
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
UNTIL SUPERCEDED
Conflict of Interest Statements
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
7 YEARS
Criminal Records
Category:
Personnel
Remarks:
5 YEARS IF NO LITIGATION
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Csc Report
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
UNTIL SUPERCEDED
Csc Seniority Roster
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
1 YEAR
Retained Off-Site:
1 YEAR
Department Policy Book
Category:
Personnel
Division:
Retention Type:
1 - Permanent
Retained On-Site:
UNTIL SUPERCEDED
Discrimination & Harassment Complaints, Investigations & Resolutions
Category:
Personnel
Remarks:
5 YEARS IF NO LITIGATION
Division:
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Eligible Lists
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
1 YEAR
Employee/Personnel Files
Category:
Personnel
Remarks:
5 YEARS IF NO LITIGATION
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Employment History Summary
Category:
Personnel
Division:
Retention Type:
1 - Permanent
Retained On-Site:
UNTIL SEPARATED
Retained Off-Site:
REMAINDER
Fps Bi-Weekly Reports
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
1 YEAR
Retained Off-Site:
1 YEAR
General Employment History Records
Category:
Personnel
Remarks:
5 YEARS IF NO LITIGATION
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Grievances
Category:
Personnel
Remarks:
5 YEARS IF NO LITIGATION
Division:
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Ins Form I-9 File
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
UNTIL SEPARATED
Retained Off-Site:
REMAINDER
Job Announcements
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Medical Records
Category:
Personnel
Remarks:
5 YEARS IF NO LITIGATION
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Notices of Certificatescsc Copiesbureau Copies
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Oath of Allegiance
Category:
Personnel
Remarks:
5 YEARS IF NO LITIGATION
Division:
Retention Type:
2 - Current
Retained On-Site:
UNTIL SEPARATED
Retained Off-Site:
5 YEARS
OEPF Transmittal Receipts
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
UNTIL SEPARATED
Retained Off-Site:
5 YEARS
PARS
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
UNTIL SEPARATED
Retained Off-Site:
15 MONTHS
Payroll Records
Category:
Personnel
Remarks:
5 YEARS IF NO LITIGATION
Division:
Retention Type:
2 - Current
Retained On-Site:
8 MONTHS
Retained Off-Site:
4 ½ YEARS
Payroll/Personnel Procedures Manual
Category:
Personnel
Division:
Retention Type:
1 - Permanent
Retained On-Site:
UNTIL SUPERCEDED
Performance Documents
Category:
Personnel
Remarks:
5 YEARS IF NO LITIGATION
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Personnel Policies & Procedures
Category:
Personnel
Division:
Retention Type:
1 - Permanent
Retained On-Site:
UNTIL SUPERCEDED
Personnel Requisitions
Category:
Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
1 YEAR
Records of Corrective Action
Category:
Personnel
Remarks:
5 YEARS IF NO LITIGATION
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Recruitment File, Including Application & Resumes
Category:
Personnel
Remarks:
5 YEARS IF NO LITIGATION
Division:
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Training Documents
Category:
Personnel
Remarks:
5 YEARS IF NO LITIGATION
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Worker's Compensation Records
Category:
Personnel
Remarks:
5 YEARS IF NO LITIGATION
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS