You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Adpics Payment Documents
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Audio/Video Recording of Meetings
Category:
Commission
Remarks:
Required by Admin. Code §67.14
Division:
Retention Type:
1 - Permanent
Budget Famis Records Current Department Reports
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
2
Cash Receipts
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Claims-Active
Category:
Administration
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1
Claims-Closed
Category:
Administration
Remarks:
2 years from date denied
Division:
Retention Type:
3 - Storage
Retained Off-Site:
2
Conflict of Interest Statements
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Contract Correspondence
Category:
Contracts/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Contracts/Agreements/MOUS
Category:
Contracts/Grants
Remarks:
Unless longer retention period required by state or federal law
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
18 plus term
Correspondence
Category:
Commission
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Daily Schedule, Executive Director
Category:
Administration
Remarks:
Required by Admin. Code §67.29-5
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Department Payroll
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
2
Discrimination Complaints, Investigations & Resolutions
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Exchanged Drafts of Agreements
Category:
Contracts/Grants
Remarks:
Required by Admin. Code §67.24(a)
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Family Medical Leave Act Records
Category:
Personnel/Payroll
Remarks:
Required by Fair Labor Standards Act §11(c)
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Famis Payment Documents
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Garage Projects Files
Category:
Accounting
Division:
Retention Type:
1 - Permanent
Retained On-Site:
2
Retained Off-Site:
3
General Correspondence
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
3
General Files
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
General Files
Category:
Commission
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Grants, Projects & Cost Recovery Reports
Category:
Financial
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Grants, Reimbursement Claims and Drawdowns
Category:
Financial
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Ins Form I-9 Files
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Job Labor Detail Ans Summary Invoices
Category:
Financial
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Journal Entries
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Lease Files
Category:
Contracts/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
1 plus term
Meeting Agendas
Category:
Commission
Remarks:
1997 onwards available at www.ci.sf.ca.us/ptc/
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Meeting Folders
Category:
Commission
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Meeting Minutes
Category:
Commission
Remarks:
1997 onwards available at www.ci.sf.ca.us/ptc/
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Meeting Resolutions
Category:
Commission
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
OEPF/Personnel Folder/Forms
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Personnel Timesheets/Time Cards
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
Current year
Retained Off-Site:
2
Procurement Documents
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Purchase Orders
Category:
Contracts/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Receipt For Active Deposit (Meter Revenue)
Category:
Financial
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5
Recruitment Files
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Regulations
Category:
Contracts/Grants
Division:
Retention Type:
1 - Permanent
Requests For Proposals and Requests For Qualifications With Responses
Category:
Contracts/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
2
Revenue Reports
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
RFP Scoring Cards
Category:
Contracts/Grants
Remarks:
Required by Admin. Code §67.24(e)
Division:
Retention Type:
2 - Current
Time Rosters
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Travel Reimbursement Records
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Unfair Labor Complaints/Contract Disputes
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Various Famis Reports
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Vehicle Abatement Claims
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Vehicle Accident Reports
Category:
Administration
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1
Retained Off-Site:
6
Work Orders
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Workers' Compensation Records
Category:
Personnel/Payroll
Remarks:
Title 8, Cal. Code of Regulations §10102
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure