You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Department Contact:

Not Listed

415-554-9811

noreply@sfgov.org

Administrative Review By Phone
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
1.6
Retained Off-Site:
5
Adpics Payment Documents
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Application/Receipt Forms
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Approved Refunds
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Assault/Incident Reports
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Audio/Video Recording of Meetings
Category:
Commission
Remarks:
Required by Admin. Code §67.14
Division:
Retention Type:
1 - Permanent
Audiotex Collection & Transmittal Reports
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Bicycle Locker Applications & Receipts
Category:
Traffic Engineering
Retention Type:
3 - Storage
Retained Off-Site:
5
Bond Transcripts
Category:
Parking Authority
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Budget Famis Records Current Department Reports
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
2
Business Correspondence
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Carpool Permits
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Cash Difference Fund Over & Short Cash
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
5
Cash Receipts
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Cashier Management System Reports
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Cashier/Journal Receipt Reports
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Chronological File
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained On-Site:
1
Retained Off-Site:
4
Citation Logs
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
2
City Tow Collection W/Cashier's Initial and Copy of City Tow's Check
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
.25 years
City Tow Lien Sale
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Claims-Active
Category:
Administration
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1
Claims-Closed
Category:
Administration
Remarks:
2 years from date denied
Division:
Retention Type:
3 - Storage
Retained Off-Site:
2
Conflict of Interest Statements
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Contract Correspondence
Category:
Contracts/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Contractor Permits
Category:
Residential Permit Parking
Retention Type:
1 - Permanent
Retained Off-Site:
5
Contracts/Agreements/MOUS
Category:
Contracts/Grants
Remarks:
Unless longer retention period required by state or federal law
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
18 plus term
Correspondence
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
10
Correspondence
Category:
Parking Authority
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
2
Correspondence
Category:
Hearing
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Correspondence
Category:
Commission
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Crossing Guard Correspondence
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Crossing Guard Daily Sign in Sheets
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Curb Painting Fee Records
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
5
Curb Painting Report
Category:
Residential Permit Parking
Retention Type:
1 - Permanent
Retained On-Site:
5
Daily Area Code Activity Report
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Daily Collection/Deposit Report
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Daily Deposit With Original Documents
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5
Daily Roll Call Sheet Assignments
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Daily Schedule, Executive Director
Category:
Administration
Remarks:
Required by Admin. Code §67.29-5
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Daily Transaction Report
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
De Novo Decisions
Category:
Hearing
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Debit & Credit Reports
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5
Debit/Credit Card Receipts
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Denied Refunds
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5
Department Payroll
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
2
Destroyed Permit Log
Category:
Residential Permit Parking
Retention Type:
1 - Permanent
Retained On-Site:
1
Retained Off-Site:
4
Disabled Placard Confiscation Reports
Category:
Hearing
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1
Retained Off-Site:
4
Discrimination Complaints, Investigations & Resolutions
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Division Employee Files
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Division Employee Files
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
6 mos. after employee departure
Division Payroll
Category:
Personnel/Payroll
Remarks:
Cal. Lab. §1174(d). Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
Current year
Dmv Payments Reports
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5
Retained Off-Site:
1
Employee Payroll/Sign-In Timesheets
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Exchanged Drafts of Agreements
Category:
Contracts/Grants
Remarks:
Required by Admin. Code §67.24(a)
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Family Medical Leave Act Records
Category:
Personnel/Payroll
Remarks:
Required by Fair Labor Standards Act §11(c)
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Famis Payment Documents
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Farmers Market Permits
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
File Maintenance Documentation
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Garage Projects Files
Category:
Accounting
Division:
Retention Type:
1 - Permanent
Retained On-Site:
2
Retained Off-Site:
3
General Correspondence
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
3
General Files
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
General Files
Category:
Commission
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Grants, Projects & Cost Recovery Reports
Category:
Financial
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Grants, Reimbursement Claims and Drawdowns
Category:
Financial
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Indentures, Official Statements
Category:
Parking Authority
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Injury/Accident Reports
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Ins Form I-9 Files
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Job Labor Detail Ans Summary Invoices
Category:
Financial
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Journal Entries
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Journal Entry & Direct Payment Forms
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Lease Files
Category:
Contracts/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
1 plus term
Legal Records
Category:
Parking Authority
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Lockbox Billing
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Lockbox Payments Sort I, Ii & Iii
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 month
Retained Off-Site:
1 month
Lockbox Reports
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Lockbox Unidentified Payments Sort Iv
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Log of Claims Filed
Category:
Hearing
Division:
Retention Type:
2 - Current
Retained On-Site:
0.5
Retained Off-Site:
4.5
Management Agreements/Lease Agreements (Active)
Category:
Parking Authority
Retention Type:
2 - Current
Retained On-Site:
3-5 years (depending on lease terms)
Management Agreements/Lease Agreements (INACtive)
Category:
Parking Authority
Retention Type:
3 - Storage
Retained Off-Site:
5
Medical Affidavits
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Meeting Agendas
Category:
Commission
Remarks:
1997 onwards available at www.ci.sf.ca.us/ptc/
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Meeting Folders
Category:
Commission
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Meeting Minutes
Category:
Commission
Remarks:
1997 onwards available at www.ci.sf.ca.us/ptc/
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Meeting Resolutions
Category:
Commission
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Meter Repair Log
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
5
Motorcycle Permits
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Municipal Log Report
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Non-Profit Legal Documents
Category:
Parking Authority
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Non-Receipt Affidavits
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Notice of Storage Records
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
3
OEPF/Personnel Folder/Forms
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Office Supplies Log Packing Slip
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Operation and Informational Files
Category:
Hearing
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Original Parking Citations
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Original Receipt Processing Form With Approved Famis Document Number
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
0.5
Painting Meter Location Plans
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
Current drawings only maintained
Parking Citation Protests
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
5
Parking Meter Installations and Removals
Category:
Traffic Operations
Retention Type:
2 - Current
Retained On-Site:
10
Parking Meter Repairs
Category:
Traffic Operations
Retention Type:
2 - Current
Retained On-Site:
5
Parking Studies
Category:
Parking Authority
Retention Type:
3 - Storage
Retained Off-Site:
5
Payroll Records
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Personnel Timesheets/Time Cards
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
Current year
Retained Off-Site:
2
Personnel/Enforcement Complaints
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Petty Cash & Revolving Fund
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Photocopies of Check Payments
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
5
Point or Sales Transaction Report
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
6 months
Procurement Documents
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Project 20 Completion Form
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Project 20 Disposition Form
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Project 20 Monthly Status Calendar
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Project 20 Sign-Up Form
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Purchase Orders
Category:
Contracts/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Purchase Orders
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
Current year
Purchasing Invoices
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Radar Speed Studies
Category:
Traffic Engineering
Retention Type:
1 - Permanent
Retained On-Site:
10
Radio/Vehicle Assignments/Maintenance
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
Current year
Receipt For Active Deposit (Meter Revenue)
Category:
Financial
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5
Receipts Processing Forms
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Recruitment Files
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Regulations
Category:
Contracts/Grants
Division:
Retention Type:
1 - Permanent
Renewal Notices
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Requests For Proposals and Requests For Qualifications With Responses
Category:
Contracts/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
2
Residential Parking Permit Log
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Residential Parking Permits (Areas A-W)
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Returned Check Report & Original Cancelled Checks
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Returned Checks
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Revenue Reports
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
RFP Scoring Cards
Category:
Contracts/Grants
Remarks:
Required by Admin. Code §67.24(e)
Division:
Retention Type:
2 - Current
Rpp Collection Transmittal Form
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Signal Timing Records
Category:
Traffic Engineering
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Supply Orders
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
Current year
Teacher Permits
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Technical Reports
Category:
Parking Authority
Retention Type:
3 - Storage
Retained Off-Site:
5
Telephone Calls Bcms Reports
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
1.5
Retained Off-Site:
5
Temporary Parking Permits
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Time Rosters
Category:
Personnel/Payroll
Remarks:
Secure permission from SFERS prior to destruction
Division:
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Tow Hearing Records
Category:
Hearing
Division:
Retention Type:
2 - Current
Retained On-Site:
4 months
Retained Off-Site:
4 years and 8 months
Tow Refund Records
Category:
Hearing
Division:
Retention Type:
2 - Current
Retained On-Site:
0.5
Retained Off-Site:
4.5
Towed Vehicle Inventories
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Towed Vehicle Logs
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Towed Vehicle Notices
Category:
Enforcement
Division:
Retention Type:
2 - Current
Retained On-Site:
3
Traffic Accident Reports
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
5
Traffic Accident Summaries
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
20
Traffic Counts
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
20
Traffic Curb Painting
Category:
Traffic Operations
Retention Type:
2 - Current
Retained On-Site:
10
Traffic Engineering Reports
Category:
Traffic Engineering
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate
Traffic Sign Installations and Removals
Category:
Traffic Operations
Retention Type:
2 - Current
Retained On-Site:
20
Traffic Signal Equipment Drawings
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
Current drawings only maintained
Traffic Signal Repairs
Category:
Traffic Operations
Retention Type:
2 - Current
Retained On-Site:
5
Traffic Signs
Category:
Traffic Operations
Retention Type:
1 - Permanent
Retained On-Site:
5
Traffic Striping Drawings
Category:
Traffic Engineering
Retention Type:
2 - Current
Retained On-Site:
20
Travel Reimbursement Records
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Unfair Labor Complaints/Contract Disputes
Category:
Personnel/Payroll
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Used Manual Receipt
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
1
Vanpool Permits
Category:
Residential Permit Parking
Retention Type:
3 - Storage
Retained Off-Site:
5
Various Famis Reports
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Vehicle Abatement Claims
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Vehicle Accident Reports
Category:
Administration
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1
Retained Off-Site:
6
Vendor Account
Category:
Citation
Division:
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
3
Voided Citations
Category:
Enforcement
Division:
Retention Type:
1 - Permanent
Retained On-Site:
2
Voided Permit Log
Category:
Residential Permit Parking
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Work Orders
Category:
Accounting
Division:
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
3
Workers' Compensation Records
Category:
Personnel/Payroll
Remarks:
Title 8, Cal. Code of Regulations §10102
Division:
Retention Type:
2 - Current
Retained On-Site:
5 yrs. after employee departure
Yellowcard File Unidentified Sort IV Payments
Category:
Citation
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until micro-filmed in duplicate