You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Emergency Communications

http://sfgov.org/ecd

Ratified on:11/19/2018 1:11:44 PM

Department Contact:

Kerry Dalrymple

415-558-3295

kerry.dalrymple@sfgov.org

24 X 7 Subscriber Forms (Cell Phones)
Category:
Dispatch Operation Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
800Mhz/Hearnet Roll Call Logs
Category:
Dispatch Operation Records
Remarks:
EMS Section Policy #4040
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
N/A
9-1-1 Ani/Ali Records
Category:
Dispatch Operation Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Accident & Injury Reports
Category:
Personnel
Remarks:
Federal Regulation 29CFR 1404.6
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A
Ada Request For Reasonable Accommodation Report
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Advice Letters
Category:
General and Administrative
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Audio Recordings
Category:
Dispatch Operation Records
Remarks:
Govt. Code § 26202.3 and Admin Code § 8.3-1
Division:
Retention Type:
2 - Current
Retained On-Site:
18 months, or as evidence
Retained Off-Site:
N/A
Audit Reports
Category:
General and Administrative
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
Permanent
Budget Files
Category:
General and Administrative
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Cad Complaint Records
Category:
Dispatch Operation Records
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
N/A
Calendar (Department Head)
Category:
General and Administrative
Remarks:
Required by Admin Code § 67.29-5
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
N/A
Calendars (Other Than Department Head)
Category:
General and Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Chronological Files
Category:
General and Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
1 year
Retained Off-Site:
N/A
Citizen Complaints (Eas Ordinance)
Category:
General and Administrative
Remarks:
Required by City Ordinance #126-01 § 89.8
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A
Citizen Complaints (Other Than Eas Ordinance)
Category:
General and Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
N/A
Code Interpretations
Category:
General and Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Complaint Logs
Category:
General and Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
N/A
Conflict of Interest Form 700
Category:
Personnel
Remarks:
Govt. Code § 81009 (e)
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
N/A
Contract Correspondence
Category:
Contract and Grant Records
Retention Type:
2 - Current
Retained On-Site:
20 years after expiration of agreement
Retained Off-Site:
N/A
Contract/Agreements
Category:
Contract and Grant Records
Retention Type:
2 - Current
Retained On-Site:
20 years after expiration of agreement
Retained Off-Site:
N/A
Correspondence Not Requiring Follow-Up
Category:
General and Administrative
Remarks:
Retain if necessary
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Correspondence, Draft
Category:
General and Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Cpr and Other Certifications
Category:
Dispatch Operation Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years or upon separation
Retained Off-Site:
N/A
Criminal Justice Information Forms
Category:
Dispatch Operation Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Until separation, 2 year minimum
Retained Off-Site:
N/A
Deaf Teletype Message Sent/Received
Category:
Dispatch Operation Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Discrimination/Harassment Complaints
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
Until after separation of respondent and complainants, 2 year minimum
Retained Off-Site:
N/A
Electronic Equipment Receipt
Category:
Building, Office, and Equipment
Retention Type:
2 - Current
Retained On-Site:
2 years and until equipment returned
Retained Off-Site:
N/A
Employment Applications/Resumes
Category:
Personnel
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
N/A
Entry Card Key/Keys Inventory and Activity Log
Category:
Building, Office, and Equipment
Retention Type:
2 - Current
Retained On-Site:
2 years and until equipment returned
Retained Off-Site:
N/A
Equal Opportunity Plans
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Ergonomic Records
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Exchanged Drafts of Agreements
Category:
Contract and Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Family Medical Leave Act Records
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
Until after separation, 2 years minimum
Retained Off-Site:
N/A
Fax Transmittal Sheets
Category:
General and Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Financial Records, Miscellaneous
Category:
General and Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years after applicable fiscal year
Retained Off-Site:
N/A
Interdepartmental Correspondence
Category:
General and Administrative
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Inventory Control Log (Headsets)
Category:
Building, Office, and Equipment
Retention Type:
2 - Current
Retained On-Site:
2 years and until equipment returned
Retained Off-Site:
N/A
Inventory Control Log (Radios)
Category:
Building, Office, and Equipment
Retention Type:
2 - Current
Retained On-Site:
2 years and until equipment returned
Retained Off-Site:
N/A
Invoices
Category:
General and Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years after applicable fiscal year
Retained Off-Site:
N/A
Invoices of Purchases
Category:
Bond Documents
Remarks:
Bond Transcripts
Retention Type:
2 - Current
Retained On-Site:
Life of bonds, plus 3 years
Retained Off-Site:
N/A
Journals/Magazines/Catalogs
Category:
General and Administrative
Division:
Retention Type:
4 - No Retention Required
Retained Off-Site:
N/A
Lease Files
Category:
Contract and Grant Records
Retention Type:
2 - Current
Retained On-Site:
20 years after expiration
Retained Off-Site:
N/A
Legal Advice
Category:
General and Administrative
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years and until superceded
Retained Off-Site:
N/A
Legislative Drafts
Category:
General and Administrative
Division:
Retention Type:
4 - No Retention Required
Retained Off-Site:
N/A
Memoranda, Policy/Decisional
Category:
General and Administrative
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years and until superceded
Retained Off-Site:
N/A
Miscellaneous Administrative Records
Category:
General and Administrative
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
MOUS
Category:
Contract and Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years after expiration
Retained Off-Site:
N/A
Official Statements
Category:
Bond Documents
Retention Type:
2 - Current
Retained On-Site:
Life of bonds, plus 3 years
Retained Off-Site:
N/A
Payroll Records
Category:
Payroll
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Permit Application and Issuance Records
Category:
General and Administrative
Retention Type:
2 - Current
Retained Off-Site:
N/A
Personnel Files
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
Until after separation, 2 years minimum
Retained Off-Site:
N/A
Publications, Reports Created By Department
Category:
General and Administrative
Division:
Retention Type:
2 - Current
Retained Off-Site:
N/A
Purchase Orders
Category:
Contract and Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Radio Room Daily Schedules
Category:
Dispatch Operation Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Regulations
Category:
Contract and Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years and until superceded
Retained Off-Site:
N/A
Requests For Proposals (RFP) & Request For Qualifications (Rfq): Responses to RFPs & RFQs
Category:
Contract and Grant Records
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Revolving Funds Records
Category:
General and Administrative
Retention Type:
2 - Current
Retained Off-Site:
N/A
RFP Scoring Records
Category:
Contract and Grant Records
Remarks:
Admin Code 2 § 67.24 (e)
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Sent/Received Teletypes and Logs
Category:
Dispatch Operation Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Settlement Agreements
Category:
General and Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Subpoenas
Category:
Dispatch Operation Records
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
Until compliance date
Retained Off-Site:
N/A
Tape and Record Request Logs
Category:
Dispatch Operation Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Time Rosters
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Time Sheets
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Transcripts
Category:
Bond Documents
Retention Type:
2 - Current
Retained On-Site:
Life of bonds, plus 3 years
Retained Off-Site:
N/A
Travel and Reimbursement Records
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A
Work Orders and Payments
Category:
General and Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Workers' Compensation Records
Category:
Personnel
Remarks:
Title 8, CA Code of Regulations § 10102
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A