You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Mayor - Community Development

http://sf-moh.org

Ratified on:11/27/2018 11:37:19 AM

Department Contact:

Gene Coleman

415-252-3167

gene.coleman@sfgov.org

Accident-Injury Reports
Category:
Administrative
Remarks:
29 CFR 1904.6
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Action Plan
Category:
Reports
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 Years after year of Action Plan
Retained Off-Site:
3 Years after year of Action Plan
Audit Reports
Category:
Administrative
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 Years after year of audit
Retained Off-Site:
3 Years after year of audit
Budget Files
Category:
Budget
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 Years after year of budget
Retained Off-Site:
3 Years after year of budget
Check Payments
Category:
Financial
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 years after year of expenditure/ payment
Retained Off-Site:
3 years after year of expenditure
Citizen's Committee On Community Development Agenda & Minutes
Category:
Reports
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 Years after year of meeting
Retained Off-Site:
3 Years after year of meeting
Conflict of Interest Form 700
Category:
Administrative
Remarks:
GC Sec.81009 (e)
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
5 Years
Consolidated Plan
Category:
Reports
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
0 - Unspecified
Retained On-Site:
2 Years after year of Consolidated Plan
Retained Off-Site:
3 Years after year of Consolidated Plan
Contracts & Grants
Category:
Contracts/Grants
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 years after year contract/grant terminates
Retained Off-Site:
3 years after year contract/grant terminates
Discrimination and Harassment Complaints
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
During employee Tenure and 5 Fiscal Years Post Tenure
Retained Off-Site:
N/A
Draft Contracts
Category:
Contracts
Remarks:
Administrative Code Sec. 67.24 (a)(2)
Retention Type:
4 - No Retention Required
Retained On-Site:
Until Approved
Retained Off-Site:
N/A
Family Medical Leave Act Records
Category:
Administrative
Remarks:
3 Year Minimum Required by Fair Labor Standards Act
Retention Type:
2 - Current
Retained On-Site:
3 Fiscal Years
Retained Off-Site:
N/A
General Correspondences
Category:
Correspondences
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Lease Files
Category:
Lease
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 years after year lease agreement/ contract terminates
Retained Off-Site:
3 years after year lease agreement/contract terminates
Loan Agreements/Loan Contracts
Category:
Loan Agreement/Contract
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 years after year agreement/contract terminates
Retained Off-Site:
3 years after year agreement/contract terminates
Loan Files
Category:
Loan/Financial
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.53024 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 years after year loan terminates
Retained Off-Site:
3 years after year loan terminates
Medical Information
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
During employee Tenure and 5 Fiscal Years Post Tenure
Retained Off-Site:
N/A
Office Expenditure Documents
Category:
Financial
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 Years after year of expenditure
Retained Off-Site:
3 years after year of expenditure
Payables (Invoices/ Vendors)
Category:
Financial
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 Years after year of expenditure/ payment
Retained Off-Site:
3 years after year of expenditure/ payment
Payroll Reports Time-Cards & Related Documents
Category:
Administrative
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65Secure Permission from SFERS
Retention Type:
2 - Current
Retained On-Site:
2 Years after year of payroll reports/ timecards & related documents
Retained Off-Site:
3 Years after year of payrollreports/timecards & related documents
Personnel Files
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
During employee Tenure and 5 Fiscal Years Post Tenure
Retained Off-Site:
N/A
Policies/Procedures
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or Until Superseded
Retained Off-Site:
N/A
Purchase Orders (Copy)
Category:
Financial
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 Years after year of expenditure
Retained Off-Site:
3 years after year of expenditure
Receipt/Deposits
Category:
Financial
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 Years after year of expenditure
Retained Off-Site:
3 years after year of expenditure
Revolving Fund Records
Category:
Financial
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 Years after year of expenditure
Retained Off-Site:
3 years after year of expenditure
RFA, RFP, RFQ(S) & Records
Category:
RFA, RFP, RFQ
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
3 Years after year of RFA, RFP, RFQ
Retained Off-Site:
2 Years after year of RFA, RFP, RFQ
Travel Request (Copy)
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
Current Year
Retained Off-Site:
N/A
Work Orders and Payments
Category:
Financial
Remarks:
24 CFR 570.50624 CFR 92.50824 CFR 574.530 24 CFR 576.65
Retention Type:
2 - Current
Retained On-Site:
2 Years after year of expenditure/ payment
Retained Off-Site:
3 years after year of expenditure/ payment
Worker's Compensation Record
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
During employee Tenure and 5 Fiscal Years Post Tenure
Retained Off-Site:
N/A