You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Accident Reports
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Account Receivable
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Continuous
Retained Off-Site:
2 years
Asneeded Master Agreements
Category:
Agreements
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years after expiration date
Retained Off-Site:
2 years
Asphalt Plant Production Costs
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Certified Accounting Docs: Grant
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until final audit
Retained Off-Site:
5 years
Certified Accounting Docs: Nongrant Annual
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Certified Accounting Docs: Nongrant Continuing
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years after project completion
Retained Off-Site:
2 years
Delivery Orders
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Famis Reports
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
3 years
Foremans Requisitions
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Fps Reports
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
3 years
Gas, Oil Repts/Auto Equip Repair Repts
Category:
Equipment
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Job Orders
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years after J.O. is closed
Retained Off-Site:
2 years
Project Files: Grant
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until final audit
Retained Off-Site:
5 years
Project Files: Nongrant
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years after project completion
Retained Off-Site:
2 years
Receipts Processing Forms
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Reports of Damage to City Property
Category:
Equipment
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Revolving Fund Cancelled Checks
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Store Withdrawal Tags
Category:
Equipment
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Work Orders
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years