You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Additional Street Space
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Until expired
Retained Off-Site:
5 years
Assessment Legislation
Category:
Assessment
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Retain one copy
Retained Off-Site:
N/A
Assessment Petitions
Category:
Assessments
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Completion of Assessment
Retained Off-Site:
N/A
Automatic Public Toilet Permit
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Until contract ends
Retained Off-Site:
N/A
Bureau Annual Budget
Category:
Budget
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
N/A
Complaint Related Correspondence
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
3 years
Culcop Minutes & Agenda
Category:
Meeting Records
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
2 yrs
Debris Box Permits
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Division Quarterly and Annual Reports
Category:
Reports
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
2 yrs
Encroachment Permits
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Retained Off-Site:
N/A
Engineers Report
Category:
Reports
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Completion of Assessment
Retained Off-Site:
N/A
Financial Documents
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 years
Retained Off-Site:
N/A
General Correspondence
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 years
Retained Off-Site:
N/A
Inspection Reports
Category:
Inspections
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until completed
Retained Off-Site:
5 years
Intent to Lien
Category:
Liens
Remarks:
Departmental Policy
Retention Type:
3 - Storage
Retained On-Site:
Until abated
Retained Off-Site:
1 year
Lien-Ordinance
Category:
Liens
Remarks:
Departmental Policy
Retention Type:
3 - Storage
Retained On-Site:
Until abated
Retained Off-Site:
1 year
Mapping Action Related Correspondence
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
3 - Storage
Retained On-Site:
See specific type of mapping action
Retained Off-Site:
See specific type of mapping action
Maps Records
Category:
Mapping
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Retained Off-Site:
N/A
Memorandum of Understanding
Category:
Agreements
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Newsracks
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Retained Off-Site:
N/A
Noi/Lot
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
2 yrs
Noise
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
3 - Storage
Retained On-Site:
Until expired
Retained Off-Site:
2 years
Notice of Violation
Category:
Citations
Remarks:
Departmental Policy
Retention Type:
3 - Storage
Retained On-Site:
Until abated
Retained Off-Site:
3 years
Payphone Permits
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Permit Related Correspondence
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
3 - Storage
Retained On-Site:
See specific type of permit
Retained Off-Site:
See specific type of permit
Policies & Procedures
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until Superseded
Retained Off-Site:
N/A
Public Service Kiosk Permit
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Until contract ends
Retained Off-Site:
N/A
Public Works Code
Category:
Codes & Regulations
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Public Works Orders/Regulations
Category:
Codes & Regulations
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Purchase Orders, Payment Requests, Etc.
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
N/A
Release of Lien
Category:
Liens
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until abated
Retained Off-Site:
1 year
Sccc General Meeting Minutes/Agenda
Category:
Meeting Records
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
2 yrs
Sidewalk Abatement Contract
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
3 - Storage
Retained On-Site:
Until completed
Retained Off-Site:
1 year
Street Excavation Permits
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
2 years
Street Improvement Permits
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Retained Off-Site:
N/A
Subdivision Application Files
Category:
Subdivisions
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Tank Abandonment, Install/Removal
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Indefinite
Retained Off-Site:
N/A
Temporary Occupancy Permits
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
3 - Storage
Retained On-Site:
As long as use is active
Retained Off-Site:
2 years
Transit Shelter Permits
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until contract ends
Retained Off-Site:
N/A
Underground Legislation
Category:
Undergrounding
Remarks:
Departmental Policy
Retention Type:
1 - Permanent
Retained On-Site:
Retain one copy
Retained Off-Site:
N/A
Underground Petitions(No Assessment) Rule 20A
Category:
Undergrounding
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Completion of Construction
Retained Off-Site:
N/A
Utility Condition Permits
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
2 yrs
Utility Excavation Five Year Plans
Category:
Reports
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
2 yrs
Utility Excavation Permits
Category:
Permits
Remarks:
Departmental Policy
Retention Type:
3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
8 years
Warning of Violation
Category:
Citations
Remarks:
Departmental Policy
Retention Type:
3 - Storage
Retained On-Site:
1 year
Retained Off-Site:
2 years