You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Annual Budget: Requested & Approved Budgets
Category:
Budget
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 years
Awss: Awss Pipes; Cisterns; Etc.
Category:
Infrastructure
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Permanent
Capital Improvements: Requested and Approved Gas Tax and General Fund Cip Project Lists and Data Sheets
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
5 years
City Trees: Tree Management; Tree Inventory; Other Related Documents and Records.
Category:
Infrastructure
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Permanent
Contract Documents: Specifications; Special Provisions; Addenda.
Category:
Central Archives
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Permanent
Contract Plan Index: Master Index Catalog of Files Electronically Archived For the Bureau
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Permanent
Contract Plans: Tracings; As-Build Drawings.
Category:
Central Archives
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Permanent
Cost Control Reports: BOE Project Cost Control Reports and Related Data
Category:
Projects
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until superseded by most current report
Electrical: Electrical Engineering Studies, Analyses, Design Calculations.
Category:
Technical References
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Discard when no longer useful for reference
Incoming Correspondence: All Correspondence Received By Section and Filed in Chronological Order
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Job Order File: Project File For Each Job Order, Including Job Order and Modifications, Correspondence, MOU, Etc.
Category:
Projects
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Transfer to inactive when JO closed.
Mechanical: Mechanical Engineering Studies, Analyses, Design Calculations.
Category:
Technical References
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Discard when no longer useful for reference
Milestone: Milestone Reports; Other Data Related to Milestone
Category:
Projects
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until superseded by most current report
Organization: Organization Charts
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until Superseded
Others as Needed: Use Additional File Numbers For Any Other Administrative Files Needed By Section
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Sections discretion
Outgoing Correspondence: All Correspondence Originated in Section and Filed in Chronological Order
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Personal Service Contracts: RFP; Agreement; Appointment; Progress Payments; Modifications, Etc.
Category:
Projects
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Five years after termination of contract.
Personnel: Memos and Requests For Personnel Actions
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Policies & Directives: City, DPW, BOE, Division, Section Policies & Directives
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until Superseded
Procedures: Manual of BOE Procedures
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until Superseded
Road Structures: Bridges, Tunnels, Retaining Walls, Stairways, and Other City Owned Road Structures.
Category:
Infrastructure
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Permanent
Soil: Soil Reports; Boring Records, Subsidence; Slope Protection.
Category:
Infrastructure
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Permanent
Standards: Standard Plans.
Category:
Central Archives
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Permanent
Structural: Structural Studies, Analyses, Design Calculations.
Category:
Technical References
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Discard when no longer useful for reference
Suspense (Tickler): Copies of All Correspondence Requiring Actions By Sections, or Where Action Is Requested By Section
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Discarded when action is complete
Training: Training Programs, Requests, Etc.
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
2 years