You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Annual Reports
Category:
Reports
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
5 years
Asneeded Contract Files
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Up to Notice of Agreement
Retained Off-Site:
5 years
Cash Receipts
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
6 months
Retained Off-Site:
2 years
Contract Folders(Construction)
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Up to final acceptance
Retained Off-Site:
5 years
Contract Folders(Professional Services)
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Up to final acceptance
Retained Off-Site:
5 years
Contract Insurance Manual
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until Superseded
Retained Off-Site:
N/A
Contract Plans
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Up to NTP
Retained Off-Site:
At Least 20 Years (BCM Contract Prep Maintains Archives)
Contract Specification
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Up to NTP
Retained Off-Site:
At Least 20 Years (BCM Contract Prep Maintains Archives)
Delivery Shipping Lists
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
5 years (Included in Contract Files)
Retained Off-Site:
5 years (Included in Contract Files)
General Correspondence File
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
General Provisions
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until Superseded
Retained Off-Site:
Store 20 years
HRC M/Wbe Directory
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until Superseded (Now available on HRC website.
Retained Off-Site:
N/A
Quarterly Mbe Reports
Category:
Reports
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2 years
Standard Specification
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until Superseded
Retained Off-Site:
Store 20 years
Unsuccessful Bids
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until Award
Retained Off-Site:
2 Years after Bid
Weekly Reports
Category:
Reports
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
3 months
Retained Off-Site:
2 years