You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

As-Built Plans and Warranties
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year after project close-out
Retained Off-Site:
Permanent Record
Change Orders, Addenda, Etc.
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year after project close-out
Retained Off-Site:
10 years
Computer Disks
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year after project close-out
Retained Off-Site:
5 years
Cost Estimating Books and Updates
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until Superseded
Retained Off-Site:
N/A
Facility, Furniture & Vehicle Inventory
Category:
Equipment
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until Superseded
Retained Off-Site:
N/A
Field Notes and Survey Records
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year after project close-out
Retained Off-Site:
Permanent Record
Financing Documents (Payment Records)
Category:
Financial
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year after project close-out
Retained Off-Site:
10 years
Memos/Correspondence/Inspections/Testing Reports
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year after project close-out
Retained Off-Site:
2 years
Plans
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year after project close-out
Retained Off-Site:
Permanent Record
Product Literature and Catalogs
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until Superseded
Retained Off-Site:
N/A
Project File
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year after project close-out
Retained Off-Site:
10 years
Shop Drawings, Approvals, Permits
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year after project close-out
Retained Off-Site:
10 years
Specifications
Category:
Contracts
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year after project close-out
Retained Off-Site:
10 years
Survey and Other Maps
Category:
Surveys and Mapping
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
1 year after project close-out
Retained Off-Site:
Permanent Record
Training Records
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until Superseded
Retained Off-Site:
N/A