You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Background Investigation Reports, Results of Polygraph Exams
Category:
Personnel
Remarks:
PersonnelCriminal records25 yearsN/ADepartmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
Departmental PolicyFinancial Management & Admin.: Personnel
Brochures
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Bureau Copies
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Class Specifications
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Conflict of Interest Statements
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
N/A
Csc Copies
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Csc Rules
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Csc Seniority Roster
Category:
Reports
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Csc Weekly Report
Category:
Reports
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Department Policy Book
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Discrimination & Harassment Complaints, Investigations & Resolutions
Category:
Personnel
Remarks:
PersonnelGrievances25 yearsN/ADepartmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
Departmental PolicyFinancial Management & Admin.: Personnel
Driver License Survey
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until separated
Retained Off-Site:
5 years
Duplicates of Memo, Letter, Computer Printout & Etc.
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Eligible Lists
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Employee Information
Category:
Personnel
Remarks:
PersonnelPerformance & training docs.2Until separated5 yearsDepartmental Policy
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
Departmental PolicyFinancial Management & Admin.: Personnel
Employee Personnel Folders
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until separated
Retained Off-Site:
5 years
Employment History
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until separated
Retained Off-Site:
Permanent
Forms
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Fps Biweekly Reports
Category:
Reports
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
General Employment History Records
Category:
Personnel
Remarks:
PersonnelRecords of corrective action2Until separated5 yearsDepartmental Policy
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
Departmental PolicyFinancial Management & Admin.: Personnel
Ins Form I9 File
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Job Announcements
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Job Folders
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Medical Records
Category:
Personnel
Remarks:
PersonnelRecruitment files, including applications & resumes25 yearsN/ADepartmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
Departmental PolicyFinancial Management & Admin.: Personnel
Notices of Certifications
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Oath of Allegiance
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until separated
Retained Off-Site:
5 years
OEPF Transmittal Receipts
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until separated
Retained Off-Site:
5 years
PARS
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until separated
Retained Off-Site:
15 months
Payroll Records
Category:
Personnel
Remarks:
AdministrationAdministration Files2Destroyed after 5 years if there is no litigation or review by regulatory agency pending5 yearsN/ADepartmental Policy
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
Departmental PolicyFinancial Management & Admin.: Personnel
Payroll/Personnel Procedures Manual
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Personnel Policies & Procedures
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Personnel Requisitions
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until canceled/ expired
Retained Off-Site:
N/A
Phone Messages & Slips
Category:
Administration
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Reports
Category:
Reports
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Rules, Policies & Procedures
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Sealed Documents
Category:
Personnel
Remarks:
PersonnelWorkers compensation records25 yearsN/ADepartmental Policy
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
Departmental PolicyFinancial Management & Admin.: Personnel
Unfair Labor Practice Complaints or Contract Disputes
Category:
Personnel
Remarks:
Departmental Policy
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A