You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Ambulance Ordinance File
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Ambulance Provider Application
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
7 Years
Ambulance Provider Permit Site Review Results
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
7 Years
Ambulance Response Data
Category:
Administrative Records
Remarks:
Title 22, CH4 Section 100167
Retention Type:
2 - Current
Retained On-Site:
7 Years
Applications For Employment
Category:
Administrative Records
Remarks:
Gov. Code Section 12946. Confidential
Retention Type:
2 - Current
Retained On-Site:
2 years from date of application
Audit or Litigation-Related Records: Records Related to Existing or Threatened Legal or Financial Dispute or Audit.
Category:
Administrative Records
Remarks:
Cannot be destroyed without approval of the City Attorney's Office or the Controller's Office. May be confidential.
Retention Type:
2 - Current
Retained On-Site:
Minimum retention period for class of document + approval of City Attorney's Office or Controller's Office.
Certificate Review Actions
Category:
Administrative Records
Remarks:
Confidential
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Clinical Advisory Committee (Inc. Agendas, Minutes, and Other Materials)
Category:
Administrative Records
Remarks:
Government Code Section 26202
Retention Type:
2 - Current
Retained On-Site:
7 Years
Contracts
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Term of Contract + 5 Years
Correspondence - City Attorney Office
Category:
Administrative Records
Remarks:
Confidential
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Correspondence - Dph
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
7 Years
Correspondence - Other Non-Ems and Non-Dph Stakeholders
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
7 Years
Disaster Registry Program Database
Category:
Administrative Records
Remarks:
Confidential
Retention Type:
2 - Current
Retained On-Site:
7 Years
Disaster Registry Program Information and Application Forms
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 Years
Disaster Registry Program Task Force (Inc. Agendas, Minutes, and Other Materials)
Category:
Administrative Records
Remarks:
Government Code Section 26202
Retention Type:
2 - Current
Retained On-Site:
7 Years
Dispatch Center Site Review Results
Category:
Administrative Records
Remarks:
H&SC Section 1797.220
Retention Type:
2 - Current
Retained On-Site:
7 Years
Diversion Statistics
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
7 Years
Dph Emergency Operations Plan
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Employee Files
Category:
Administrative Records
Remarks:
Confidential
Retention Type:
2 - Current
Retained On-Site:
5 Years after termination of employment
Employee Training Records
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
5 Years
Ems Fund Correspondence
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
7 Years
Ems Provider Site Review Results
Category:
Administrative Records
Remarks:
H&SC Section 1797.220
Retention Type:
2 - Current
Retained On-Site:
7 Years
Ems Related Media Articles - News Clipping
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 Years
Ems Section Annual Reports
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Ems Section Annual Reports
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Ems Stakeholder Correspondence - Ambulances
Category:
Administrative Records
Remarks:
Government Code Section 26202
Retention Type:
2 - Current
Retained On-Site:
7 Years
Ems Stakeholder Correspondence - Communications Department
Category:
Administrative Records
Remarks:
Government Code Section 26202
Retention Type:
2 - Current
Retained On-Site:
7 Years
Ems Stakeholder Correspondence - Emsa
Category:
Administrative Records
Remarks:
Government Code Section 26202
Retention Type:
2 - Current
Retained On-Site:
7 Years
Ems Stakeholder Correspondence - Fire Departments
Category:
Administrative Records
Remarks:
Government Code Section 26202
Retention Type:
2 - Current
Retained On-Site:
7 Years
Ems Stakeholder Correspondence - Hospitals
Category:
Administrative Records
Remarks:
Government Code Section 26202
Retention Type:
2 - Current
Retained On-Site:
7 Years
Ems Stakeholder Correspondence - Other
Category:
Administrative Records
Remarks:
2 years following implementation of policy or protocol.
Retention Type:
2 - Current
Retained On-Site:
7 Years
Ems Stakeholder Correspondence - Prehospital Training Programs
Category:
Administrative Records
Remarks:
Government Code Section 26202
Retention Type:
2 - Current
Retained On-Site:
7 Years
Ems System Past Policies and Protocols
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Ems System Pilot Projects
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Ems System Plan
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Ems System Policy and Procedure Manual
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Ems System Policy and Procedure Manual and Protocol Manual Public Comments
Category:
Administrative Records
Remarks:
2 years following implementation of policy or protocol.
Retention Type:
2 - Current
Retained On-Site:
2 years following implementation of policy or protocol.
Ems System Protocol Manual
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Ems System Research Studies
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Emt-1 Certification Files
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Fiscal Correspondence - Budgets and Expenditure Reports
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Current Year + 2 Years
Fiscal Correspondence - Purchasing Records
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Current Year + 2 Years
Grant Applications and Reports
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Term of grant + 5 Years
Hospital Data
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
7 Years
Hospital Site Review Results
Category:
Administrative Records
Remarks:
H&SC Section 1797.220
Retention Type:
2 - Current
Retained On-Site:
7 Years
Lease Documents
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Term of lease + 5 Years
Metropolitan Medical Response System Biological Threat Response Plan
Category:
Administrative Records
Remarks:
Confidential
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Metropolitan Medical Response System Medical Treatment Protocols
Category:
Administrative Records
Remarks:
Confidential
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Metropolitan Medical Task Force Concept of Operations
Category:
Administrative Records
Remarks:
Confidential
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Operations Advisory Committee Records (Inc. Agendas, Minutes, and Other Materials)
Category:
Administrative Records
Remarks:
Government Code Section 26202
Retention Type:
2 - Current
Retained On-Site:
7 Years
OSHA Logs, Summaries and Forms
Category:
Administrative Records
Remarks:
29 CFR 1904 8 CCR 14307Confidential
Retention Type:
2 - Current
Retained On-Site:
5 Years
Paramedic Accreditation
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Prehospital Care Data
Category:
Administrative Records
Remarks:
Title 22, CH4 Section 100171
Retention Type:
2 - Current
Retained On-Site:
7 Years
Prehospital Training Program Applications
Category:
Administrative Records
Remarks:
Title 22, CH4 Section 100171
Retention Type:
2 - Current
Retained On-Site:
7 Years
Prehospital Training Program Site Review Results
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
7 Years
Public Access Defibrillation Physician List
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
7 Years
Public Access Defibrillation Program Information and Applications
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
2 Years
Public Access Defibrillation Site List
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
7 Years
Public Access Defibrillation Training Program List
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
7 Years
Qa Correspondence
Category:
Administrative Records
Remarks:
Confidential
Retention Type:
2 - Current
Retained On-Site:
7 Years
Research Advisory Committee (Inc. Agendas, Minutes, and Other Materials)
Category:
Administrative Records
Remarks:
Government Code Section 26202
Retention Type:
2 - Current
Retained On-Site:
7 Years
Sb12-Ems Reports
Category:
Administrative Records
Remarks:
H&SC Chapter 2.5
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Staff Worker's Compensation - Claim Files
Category:
Administrative Records
Remarks:
Confidential
Retention Type:
2 - Current
Retained On-Site:
3 Years after termination of employment
Staff Worker's Compensation - Claim Files(Involving Hazmat)
Category:
Administrative Records
Remarks:
Confidential
Retention Type:
2 - Current
Retained On-Site:
30 Years after termination of employment
System Configuration Files
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
7 Years
Time Reports
Category:
Administrative Records
Remarks:
Labor Code, Section 1174 (d)
Retention Type:
2 - Current
Retained On-Site:
2 Years
Trauma System Audit Committee (Inc. Agendas, Minutes, and Other Materials)
Category:
Administrative Records
Remarks:
Government Code Section 26202
Retention Type:
2 - Current
Retained On-Site:
7 Years
Trauma System Plan
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
Indefinitely
Unusual Occurrence Reports
Category:
Administrative Records
Remarks:
Confidential
Retention Type:
2 - Current
Retained On-Site:
7 Years