You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Accident/Injury Reports
Category:
Personnel/HR Records
Remarks:
29 CFR 1904.6
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Ada Request For Reasonable Accommodation Report
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Advice Letters
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years, or until superceded
Audio/Video Recordings Not Otherwise Specified
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Calendars, Prop. G
Category:
Administration
Remarks:
S.F. Admin. Code 67.29-5
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Case Files
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
While active
Retained Off-Site:
As required
Civil Service Rules
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years or until superceded
Claims
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
While active
Retained Off-Site:
As required
Claims Statistical Records
Category:
Administration
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Discrimination Complaints
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required
Drug Testing Results
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Eeo Complaints - Sexual Harassment Discrimination
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Employee Handbook
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years after superceded
Employee Medical Files
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required
Employee Safety Procedures and Practices
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years after superceded
Employment Applications/Resumes
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Equal Employment Opportunity Plan/Report
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or until superceded
Ergonomic Records
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Executive Directives
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Family Medical Leave Act Records
Category:
Personnel/HR Records
Remarks:
Fair Labor Standards Act Sec. 11(c)
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Legal Advice
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Non-Disciplinary Grievances Files
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
4 years
Payroll Records
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years following separation
Personnel Files
Category:
Personnel/HR Records
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years following separation
Project Stabilization Agreement (PSA) Affidavit Repository Files
Category:
Administration
Division:
Retention Type:
2 - Current
Retained On-Site:
During term of agreement
Retained Off-Site:
As required
Workers' Compensation Records
Category:
Personnel/HR Records
Remarks:
Title 8, CA Code of Regulations, Section 10102
Division:
Retention Type:
2 - Current
Retained On-Site:
During employee tenure
Retained Off-Site:
As required