You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Department Contact:
Comprehensive Annual Financial Report (CAFR): Annual Financial Statements of City Departments that are part of the City's CAFR
Category:
City Accounting
Remarks:
Controller's Retention Schedule; Admin Code Section 8.3
Retention Type:
2 - Current
Retained On-Site:
7 years - May be stored electronically
Total Time Retained:
7 years
Comprehensive Annual Financial Report (CAFR): Annual Financial Statements of City Departments that are part of the City's CAFR
Category:
City Accounting
Remarks:
Controller's Retention Schedule; Admin Code Section 8.3
Retention Type:
2 - Current
Retained On-Site:
7 years - May be stored electronically
Total Time Retained:
7 years
First
Category:
admin
Retention Type:
1 - Permanent, 2 - Current
Internal Revenue Service (IRS) 1099 Vendor Reports
Category:
City Accounting
Remarks:
Controller's Retention Schedule; Admin Code Section 8.3.
Retention Type:
2 - Current
Retained On-Site:
7 years
Total Time Retained:
7 years - From the date 1099s are due to the IRS.
Stop Payment Notices to City's Contractors
Category:
City Accounting
Remarks:
Controller's Retention Schedule;;Admin Code Section 8.3. The years are measured by the end of the fiscal year.
Retention Type:
2 - Current
Retained On-Site:
2 years - After resolution of issue.
Retained Off-Site:
3 years - After resolution of issue.
Total Time Retained:
5 years - After resolution of issue.