A statement of actions to be performed by the department initiated by the Clerk of the Board that includes the document, Introduction Form, Letter of Inquiry, and the database tracking system. Electronic copies may be retained for longer durations in database. May be part of Minutes in some instances, which are retained permanently. Admin. Code § 8.3 'Current records and storage records less than five years old may be destroyed or otherwise disposed of if their destruction or other disposition within a shorter length of time will not be detrimental to the City and County or defeat any public purpose and if a definitive description of such records and the retention period applicable to them are set forth in a schedule for the systematic retention and destruction of records that is prepared by the department head, approved by the Mayor or the Mayor's designee, or the board or commission concerned, and approved by the City Attorney as to records of legal significance, by the Controller as to records relating to financial matters, by the Retirement Board as to time rolls, time cards, payroll checks and related matters.'Admin. Code § 8, § 67

Notice/letters of condolence sent to members of the public that were introduced by Supervisors at the Board meeting. Admin. Code § 8.3 'Current records and storage records less than five years old may be destroyed or otherwise disposed of if their destruction or other disposition within a shorter length of time will not be detrimental to the City and County or defeat any public purpose and if a definitive description of such records and the retention period applicable to them are set forth in a schedule for the systematic retention and destruction of records that is prepared by the department head, approved by the Mayor or the Mayor's designee, or the board or commission concerned, and approved by the City Attorney as to records of legal significance, by the Controller as to records relating to financial matters, by the Retirement Board as to time rolls, time cards, payroll checks and related matters.'Admin. Code § 8, § 67

Original adopted Motions on redline. A formal proposal for action. Admin. Code § 8, § 67

Original passed Ordinances on redline and bound clippings. A statute or regulation enacted that affects the citizens of San Francisco. Sunshine Ordinance; Gov. Code § 25102, 40806. Gov. Code § 25102: The board shall cause to be kept: [...] (b) An ordinance book. Gov. Code § 40806: The city clerk shall keep a book marked 'ordinances' and record in it all city ordinances with his certificate annexed to each, stating: (a) It is a true and correct copy of a city ordinance. (b) The ordinance number. (c) It has been published or posted pursuant to law. Admin. Code § 8, § 67; Gov. Code § 25102, 40806

Public Records Requests pursuant to various Local, State, and/or Federal statutes, and information indicating records request from the Clerk's Office. Admin. Code § 8.3 'Current records and storage records less than five years old may be destroyed or otherwise disposed of if their destruction or other disposition within a shorter length of time will not be detrimental to the City and County or defeat any public purpose and if a definitive description of such records and the retention period applicable to them are set forth in a schedule for the systematic retention and destruction of records that is prepared by the department head, approved by the Mayor or the Mayor's designee, or the board or commission concerned, and approved by the City Attorney as to records of legal significance, by the Controller as to records relating to financial matters, by the Retirement Board as to time rolls, time cards, payroll checks and related matters.'Admin. Code § 8, § 67

Original approved Resolutions on redline and/or bound clippings. A formal statement of a decision or expression of opinion put before or adopted by the Board. Gov. Code § 25102.1Gov. Code § 25102. The board shall cause to be kept: (a) Its minute book.Gov. Code § 25102.1 . In lieu of entering resolutions in full in the minute book, the clerk, with the approval of the board, may keep a resolution book in which he shall enter all resolutions in full. In such case, references in the minute book to resolutions may be made by number and subject reference. Admin. Code § 8, § 67; Gov. Code § 25102.1

Monthly report required by State Law requesting reimbursement for fees expended by the City for State mandated cost. Retention schedule dictated by State's audit, retaining for minimum of 3 years after the date of the first payment of the claim, regardless of when it was filed. May retain for longer duration as required. Admin. Code § 8, § 67