You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Adpics
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
As Needed Master Agreements
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Bprep Budget Documents-Phase D
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Budget Line Items Explanation - Phase D
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
1 YEAR
Budget Spread Sheets
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Carry Forward
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Contract Folders (Construction)
Category:
Finance and Budget
Division:
Retention Type:
1 - Permanent
Retained On-Site:
UP TO FINAL ACCEPTANCE
Retained Off-Site:
REMAINDER
Contract Folders (Professional Services)
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
UP TO FINAL ACCEPTANCE
Retained Off-Site:
REMAINDER
Contract Insurance Manual
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
UNTIL SUPERCEDED
Contract Plans
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Contract Specification
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Famis Report
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Fee Schedule
Category:
Finance and Budget
Division:
Retention Type:
3 - Storage
Retained On-Site:
UNTIL SUPERCEDED
Fps Reports
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Gas, Oil Receipts/Auto Equip Reports
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
General Provisions
Category:
Finance and Budget
Division:
Retention Type:
1 - Permanent
Retained On-Site:
UNTIL SUPERCEDED
Job Orders
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Pin Pull Reports (Maintained By DPW For DBI)
Category:
Health & Safety
Division:
Retention Type:
2 - Current
Retained On-Site:
6 MONTHS
Receipts Processing Forms
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS
Request For Proposals
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
UNTIL AWARDED
Retained Off-Site:
2 YEARS ATER BID
Standard Specification
Category:
Finance and Budget
Division:
Retention Type:
1 - Permanent
Retained On-Site:
UNTIL SUPERCEDED
Supplemental Appropriation Request
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
1 YEAR
Suspended License Reports
Category:
Health & Safety
Division:
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Valuation Data Scheduled (Marshal & Swift)
Category:
Finance and Budget
Division:
Retention Type:
3 - Storage
Retained On-Site:
UNTIL SUPERCEDED
Work Orders
Category:
Finance and Budget
Division:
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Retained Off-Site:
2 YEARS