You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Animal Care and Control

http://sfgov.org/acc

Ratified on:11/13/2018 11:40:46 AM

Department Contact:

Deb Campbell

415-554-9427

deb.campbell@sfgov.org

Accident/Injuries (Staff)
Category:
Safety
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Accident/Injuries (Volunteers)
Category:
Safety
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Activity Records
Category:
Animal Records
Remarks:
On electronic format
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
5
Audit Reports
Category:
Accounting
Remarks:
Until microfilmed in duplicate
Retention Type:
1 - Permanent
Budget Documents
Category:
Accounting
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Calendar, Prop. G
Category:
General and Administrative Records
Remarks:
Required by Admin Code 67.29-5
Retention Type:
4 - No Retention Required
Retained On-Site:
2
Retained Off-Site:
N/A
Calendars [Other Than Dept. Head]
Category:
General and Administrative Records
Remarks:
Administrative Decision
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Cancelled Checks
Category:
Accounting
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Cat Registration
Category:
Animal Records
Remarks:
Cat registration is for the life of the animal
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Commission of Animal Control & Welfare (CACW)
Category:
General and Administrative Records
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Complaints
Category:
Animal Records
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
7
Cruelty Reports/Cases
Category:
Animal Records
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
7
Current
Category:
Personnel
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
While employee is active
Retained Off-Site:
N/A
Daily Collection Receipts
Category:
Accounting
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Department Payroll
Category:
Personnel
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
3
Retained Off-Site:
2
Department Policies/Procedures
Category:
Policies & Procedures
Remarks:
Until microfilmed in duplicate
Retention Type:
1 - Permanent
Retained On-Site:
N/A
Retained Off-Site:
N/A
Dog License
Category:
Animal Records
Remarks:
Dog Licenses are for the life of the animal
Retention Type:
1 - Permanent
Retained On-Site:
3
Retained Off-Site:
2
E-Mail - All Other Matters-Retained as Required By Public Law.
Category:
General and Administrative Records
Remarks:
Administrative Decision
Retention Type:
1 - Permanent
Retained On-Site:
N/A
Retained Off-Site:
N/A
E-Mail - Informational, Printed and Filed Under the Corresponding Subject/Title
Category:
General and Administrative Records
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Equipment Inspection/Repairs
Category:
Safety
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Federal Animal Ordinances
Category:
General and Administrative Records
Remarks:
Until microfilmed in duplicate
Retention Type:
1 - Permanent
Retained Off-Site:
N/A
Inspections
Category:
Safety
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Interdepartmental
Category:
General and Administrative Records
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Kennel Cards (Paper)
Category:
Animal Records
Remarks:
Administrative Decision
Retention Type:
1 - Permanent
Retained On-Site:
1
Retained Off-Site:
2
Kennel Records (Computer)
Category:
Animal Records
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
5
Retained Off-Site:
5
Local Animal Ordinances
Category:
General and Administrative Records
Remarks:
Until microfilmed in duplicate
Retention Type:
1 - Permanent
Retained Off-Site:
N/A
Other Agencies
Category:
General and Administrative Records
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Other Agency Policy/Procedures
Category:
Policies & Procedures
Remarks:
Until microfilmed in duplicate
Retention Type:
1 - Permanent
Retained On-Site:
N/A
Retained Off-Site:
N/A
Other City Agencies
Category:
General and Administrative Records
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
1
Payments - Bpos:
Category:
Accounting
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Payments - Contracts
Category:
Accounting
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
19
Payments - P.O.'s
Category:
Accounting
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Payments -D.P.V.'s
Category:
Accounting
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Personal Services Contracts
Category:
Accounting
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
19
Phone Bills
Category:
Accounting
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Phone Records
Category:
Telephone Calls
Remarks:
Administrative Decision
Retention Type:
1 - Permanent
Retained On-Site:
3 months
Retained Off-Site:
N/A
Previous
Category:
Personnel
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Public
Category:
General and Administrative Records
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
2
Retained Off-Site:
N/A
Request For Proposals (RFP's)
Category:
Accounting
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Safety Worksheets
Category:
Safety
Remarks:
Administrative Decision
Retention Type:
1 - Permanent
Retained On-Site:
1
Retained Off-Site:
1
Spay/Neuter Contracts
Category:
Accounting
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
State Animal Ordinances
Category:
General and Administrative Records
Remarks:
Until microfilmed in duplicate
Retention Type:
1 - Permanent
Retained Off-Site:
N/A
Time Cards
Category:
Personnel
Remarks:
Administratrive Decision
Retention Type:
2 - Current
Retained On-Site:
3 months
Retained Off-Site:
2
Time Rosters
Category:
Accounting
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
4
Veterinary Medical Records
Category:
Animal Records
Remarks:
Administrative Decision
Retention Type:
2 - Current
Retained On-Site:
1
Retained Off-Site:
2
Vicious/Dangerous Dogs
Category:
Animal Records
Remarks:
Important to retain active for Field Officers safety
Retention Type:
2 - Current
Retained On-Site:
N/A
Retained Off-Site:
N/A
Volunteer Personnel File
Category:
Personnel
Remarks:
Administratrive Decision
Retention Type:
2 - Current
Retained On-Site:
volunteer
Retained Off-Site:
3