Total Time Retained:
3 years from the date the Project Worksheet File is officially closed. Specifically, any and all records relating to costs incurred during an emergency or disaster, and for which FEMA or Cal Office of Emergency Services (OES) Public Assistance is sought, must be retained in accordance with the Code of Federal Regulations 44 CFR Section 13.42 Records Shall be retained for three (3) years from the date the Project Worksheet file is official closed. The date of the closure of a project is confirmed by receipt of a closure letter from the State of California (unless any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the 3-year period, whichever is later. Note: State and Federal regulations change from time-to-time, the Controller's Office will issue specific rules for file retention on any given disaster, should there be a change. California State regulations (Title 19 California Cod of Regulations Section 2980(e) specifies an identical record retention period of 3 years from the close of the Project Worksheet file.