You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Department Contact:
Administrative Records, Miscellaneous
Category:
Budget
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2years
Advice Letters
Category:
Budget
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2 years
Agendas and Minutes
Category:
Board
Retention Type:
1 - Permanent
Retained On-Site:
20 years
Retained Off-Site:
Permanent
Annual Reports
Category:
Budget
Remarks:
Destroy
Retention Type:
1 - Permanent
Retained On-Site:
10 years
Retained Off-Site:
Permanent
Audio/Video Recordings Not Otherwise Specified
Category:
Admn.
Remarks:
Recycle tapes
Retention Type:
2 - Current
Retained On-Site:
2 years
Audio/Video Recordings of Board Meetings
Category:
Board
Retention Type:
1 - Permanent
Retained On-Site:
10 years
Retained Off-Site:
Permanent
Audit Reports
Category:
Budget
Remarks:
Destroy
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
Permanent
Audit Work Papers
Category:
Budget
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2 years
Budget Files
Category:
Budget
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2 years
Calendar, Prop. G
Category:
Board
Remarks:
Required by Admn. Code Sec.67.29-5 - Destroy
Retention Type:
4 - No Retention Required
Retained On-Site:
30 days
Chronological Files
Category:
Chronological Files
Remarks:
Destroy
Retention Type:
4 - No Retention Required
Retained On-Site:
10 years
Citizen Complaints
Category:
Admn.
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
Permanent
Commission Files - Appeals
Category:
Board
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
Permanent
Commission Rules
Category:
Board
Remarks:
Destroy if superceded
Retention Type:
2 - Current
Retained On-Site:
2 years
Complaint Logs
Category:
Admn.
Remarks:
Destroy
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Contract Correspondence
Category:
Budget
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2 years
Contracts/Agreements
Category:
Budget
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2 years
Correspondence Not Requiring Follow-Up
Category:
Admn.
Remarks:
Destroy
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Correspondence, Draft
Category:
Admn.
Remarks:
Destroy
Retention Type:
4 - No Retention Required
Retained On-Site:
1 year
Correspondence, Miscellaneous
Category:
Admn.
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
10 years
Exchanged Drafts of Agreements
Category:
Budget
Remarks:
Admn. Code Sec. 67.24a
Retention Type:
2 - Current
Retained On-Site:
2 years
Executive Secretary Reports
Category:
Admn.
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
5 years
Famis Reports
Category:
Budget
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
3 years
Fax Transmittal Sheets
Category:
Admn.
Remarks:
Destroy
Retention Type:
4 - No Retention Required
Retained On-Site:
30 days
Financial Records, Miscellaneous
Category:
Financial
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2 years
Findings
Category:
Board
Retention Type:
1 - Permanent
Retained On-Site:
20 years
Retained Off-Site:
Permanent
Interdepartmental Correspondence
Category:
Admn.
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2 years
Invoices
Category:
Financial
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2 years
Journals, Magazines, Catalogs
Category:
Admn.
Remarks:
Destroy
Retention Type:
4 - No Retention Required
Retained On-Site:
30 days
Legal Advice
Category:
Opinions
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
10 years
Legislative Drafts
Category:
Legislative
Remarks:
Destroy
Retention Type:
4 - No Retention Required
Retained On-Site:
1 year
Memoranda, Miscellaneous
Category:
Admn.
Remarks:
Destroy
Retention Type:
4 - No Retention Required
Retained On-Site:
1 year
Memoranda, Policy/Decisional
Category:
Admn.
Remarks:
Destroy if superceded
Retention Type:
2 - Current
Retained On-Site:
10 years
Payables (Invoices)
Category:
Financial
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2 years
Revolving Funds Records
Category:
Financial
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2 years
Settlement Agreements
Category:
Financial
Retention Type:
1 - Permanent
Retained On-Site:
10 years
Retained Off-Site:
Permanent
Work Orders and Payments
Category:
Financial
Remarks:
Destroy
Retention Type:
2 - Current
Retained On-Site:
2 years