You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Children Youth Family

http://sfkids.org

Ratified on:11/13/2018 1:37:58 PM

Department Contact:

Susan Latham

415-934-4849

susan.latham@sfgov.org

Accident - Injury Reports
Category:
Personnel
Remarks:
29 CFR 1906
Retention Type:
2 - Current
Ada Request For Reasonable Accommodation Report
Category:
Personnel
Remarks:
Admin Code 64.24(e)
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Administrative Records, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
No
Administrative Records, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
No
Agendas, Notices and Minutes of Commission and Committee Meetings
Category:
Board
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Annual Audits and Performance Reviews
Category:
Budget
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Annual Reports, Statement of Purpose
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Annual Reports, Statement of Purpose
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Audio/Video Recording of Meetings of Policy Bodies
Category:
Board
Remarks:
Required by Admin. Code 67.14
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Audio/Video Recordings Not Otherwise Specified
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Audit Work Papers
Category:
Budget
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
No
Audit Work Papers
Category:
Budget
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
No
Budget Files
Category:
Budget
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
No
Calendar [Department Head]
Category:
Administrative
Remarks:
Required by Admin. Code §67.29-5
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
No
Chronological Files
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
No
Citizen Complaints
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Commission Files
Category:
Board
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Commission Packets
Category:
Board
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
No
Commission Correspondence
Category:
Board
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
No
Contract Correspondence
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
No
Contracts/Agreements/MOUS/Grants
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
life of agreement
Retained Off-Site:
After life of agreement
Correspondence Not Requiring Follow-Up
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
No
Correspondence, Draft
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
No
Correspondence, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
No
Discrimination Complaints
Category:
Personnel
Remarks:
Change in FY
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Employment Applications/Resumes
Category:
Personnel
Remarks:
Change in FY
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Equal Opportunity Plan
Category:
Personnel
Remarks:
Change in FY
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Ergonomic Records
Category:
Personnel
Remarks:
Change in FY
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Exchanged Drafts of Agreements
Category:
Financial
Remarks:
Admin. Code §67.24(a)
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
No
Executive Director Reports
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
No
Family Medical Leave Act Records
Category:
Personnel
Remarks:
Required by Fair Labor Standards Act 11(c)
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
N/A
Famis Reports
Category:
Financial
Remarks:
Retained by Department of Budget and Planning, Department of Children, Youth and Their Families
Retention Type:
2 - Current
Fax Transmittal Sheets
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
No
Financial Records, Miscellaneous
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years after of applicable fiscal year
Interdepartmental Correspondence
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Invoices
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years after of applicable fiscal year
Lease Files
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
1 year after expiration
Retained Off-Site:
No
Legal Advice
Category:
Opinions
Retention Type:
2 - Current
Retained On-Site:
2 years
Legislative Drafts
Category:
Legislative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Memoranda, Miscellaneous
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Memoranda, Policy/Decisional
Category:
Opinions
Retention Type:
2 - Current
Retained On-Site:
5 years or until superceded
Motions and Resolutions
Category:
Board
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Payables (Invoices)
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Payroll Records
Category:
Personnel
Remarks:
Change in FY
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Personnel Files
Category:
Personnel
Remarks:
Change in FY
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Publications, Reports Created By Department (Unless Otherwise Specified)
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Purchase Orders
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
No
Records of Payments On Contracts and Grants
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
life of agreement
Retained Off-Site:
After life of agreement
Regulations
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
No
Requests For Proposals (RFPs)And Request For Qualifications (Rfqs);Responses to RFPs and RFQs
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
Permanent
RFP Scoring Records
Category:
Financial
Remarks:
Admin. Code §67.24(e)
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Settlement Agreements
Category:
Financial
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Sexual Harassment Complaints
Category:
Personnel
Remarks:
Change in FY
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A