You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

City Attorney

http://sfcityattorney.org

Ratified on:11/13/2018 2:49:55 PM

Department Contact:

Laurel Turner

415-554-4727

laurel.turner@sfgov.org

Accident - Injury Reports
Category:
PERSONNEL/HR RECORDS
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
3 Years
Total Time Retained:
5 Years
Audio Tapes (Board of Supervisors closed Sessions- Litigation)
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
1 - Permanent
Retained On-Site:
10 Years
Retained Off-Site:
Permanently
Total Time Retained:
Permanently
Bond Water Agreement
Category:
ADMINISTRATIVE RECORDS
Retention Type:
1 - Permanent
Retained On-Site:
Not Applicable
Retained Off-Site:
Permanently
Total Time Retained:
Permanently
Bound Bond Transcript
Category:
ADMINISTRATIVE RECORDS
Retention Type:
1 - Permanent
Retained On-Site:
Permanently
Retained Off-Site:
Not Applicable
Total Time Retained:
Permanently
Budget Documents/Work Papers
Category:
ADMINISTRATIVE RECORDS
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
Not Applicable
Total Time Retained:
2 Years
Calendars-Prop G
Category:
ADMINISTRATIVE RECORDS
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
Not Applicable
Total Time Retained:
2 Years
Case Files- Closed- Worker's Compensation
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
3 - Storage
Retained On-Site:
Not Applicable
Retained Off-Site:
20 Years
Total Time Retained:
20 Years
Case/Investigation Files - Closed - Cases not otherwise mentioned in this document
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
3 - Storage
Retained On-Site:
Not Applicable
Retained Off-Site:
5 Years
Total Time Retained:
5 Years
Case/Investigation Files - Closed - Civil Harassment/Work Place Violence (by non-city employees)
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
3 - Storage
Retained On-Site:
Not Applicable
Retained Off-Site:
7 Years
Total Time Retained:
7 Years
Case/Investigation Files - Closed - Significant Litigation (consumer fraud/class action/challenges to city laws/public integrity)
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
3 - Storage
Retained On-Site:
Not Applicable
Retained Off-Site:
20 Years
Total Time Retained:
20 Years
Case/Investigation Files - Closed- Civil Harassment/Work Place Violence (by city employees)
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
3 - Storage
Retained On-Site:
Not Applicable
Retained Off-Site:
Later of 20 Years or end of city employment of all parties
Total Time Retained:
Later of 20 Years or end of city employment of all parties
Case/Investigation Files - Closed- Civil Rights/Employment/Tax
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
3 - Storage
Retained On-Site:
Not Applicable
Retained Off-Site:
Later of 20 Years or end of city employment of all parties
Total Time Retained:
Later of 20 Years or end of city employment of all parties
Case/Investigation Files - Closed- Final judgments and all associated legal documents
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
3 - Storage
Retained On-Site:
Not Applicable
Retained Off-Site:
10 Years
Total Time Retained:
10 Years
Case/Investigation Files- Active
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
2 - Current
Retained On-Site:
Until Case Closed
Retained Off-Site:
Not Applicable
Total Time Retained:
Until Case Closed
Case/Investigation Files- Closed- Code Enforcement
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
3 - Storage
Retained On-Site:
Not Applicable
Retained Off-Site:
20 Years
Total Time Retained:
20 Years
Case/Investigations Files - Closed - Cases involving long term public contracts
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
3 - Storage
Retained On-Site:
Not Applicable
Retained Off-Site:
10 Years from date of contract expiration
Total Time Retained:
10 Years from date of contract expiration
Child Dependency Files
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
2 - Current
Retained On-Site:
6 months after case closed
Retained Off-Site:
Not Applicable
Total Time Retained:
6 months after case closed
Chronological Files
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
4 - No Retention Required
Retained On-Site:
Not Applicable
Retained Off-Site:
None
Total Time Retained:
None
City Attorney Annual Report
Category:
ADMINISTRATIVE RECORDS
Retention Type:
1 - Permanent
Retained On-Site:
Permanently
Retained Off-Site:
Not Applicable
Total Time Retained:
Permanently
City Attorney Contracts and Leases
Category:
ADMINISTRATIVE RECORDS
Retention Type:
2 - Current
Retained On-Site:
Term of Contract
Retained Off-Site:
6 Years Following Expiration of Contract
Total Time Retained:
6 Years Following Expiration of Contract
City Attorney Opinion Database
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
1 - Permanent
Retained On-Site:
Permanently
Retained Off-Site:
Not Applicable
Total Time Retained:
Permanently
City Attorney RFPs/RFQs and responses
Category:
ADMINISTRATIVE RECORDS
Retention Type:
2 - Current
Retained On-Site:
Later of 2 Years or of no Current Use
Retained Off-Site:
Not Applicable
Total Time Retained:
Later of 2 Years or of no Current Use
Claims
Category:
CLAIMS
Retention Type:
2 - Current
Retained On-Site:
4 Years
Retained Off-Site:
5 Years
Claims - Municipal Railway Daily Reports
Category:
CLAIMS
Retention Type:
3 - Storage
Retained On-Site:
4 Years
Retained Off-Site:
5 Years
Claims- Closed- Minors
Category:
CLAIMS
Retention Type:
3 - Storage
Retained On-Site:
Not Applicable
Total Time Retained:
18 Years
Closed Eminent Domain Inverse Condemnation Cases - all documents not mentioned above
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
3 - Storage
Retained On-Site:
Not Applicable
Retained Off-Site:
10 Years
Total Time Retained:
10 Years
Closed Eminent Domain/Inverse Condemnation Cases- (1) documents showing title to property (e.g. copies of deeds, title reports), (2) Key Pleadings, (3) the lis pendens, (4) the answer, (5) any order for prejudgment of possession, (6) the judgment, and (7) the final order of condemnation
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
1 - Permanent
Retained On-Site:
Not Applicable
Retained Off-Site:
Permanently
Total Time Retained:
Permanently
Closed Property Rights/Easement Cases - (1) documents showing title to property (e.g., copies of deeds easements, title reports), (2) key pleadings, (3) key motions and evidence; (4) documents re: resolution (settlement agreement, judgment), and (5) key post-resolution documents
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
1 - Permanent
Retained On-Site:
Not Applicable
Retained Off-Site:
Permanently
Total Time Retained:
Permanently
Closed Property Rights/Easement Cases - all documents not mentioned above
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
3 - Storage
Retained On-Site:
Not Applicable
Retained Off-Site:
10 Years
Total Time Retained:
10 Years
Code Enforcement Complaint and Inquiries - not litigated
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
3 - Storage
Retained On-Site:
Not Applicable
Retained Off-Site:
10 Years
Total Time Retained:
10 Years
Conflict of Interest Form 700
Category:
PERSONNEL/HR RECORDS
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
5 Years
Total Time Retained:
7 Years
COVERS ALL DOCUMENTS RELATING TO FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) AND CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (CAL OES) PUBLIC ASSISTANCE AND ACTIVITIES, INCLUDING PROJECT WORKSHEET FILES (applies to all financial and programmatic records, contracts, insurance documents, supporting documents, statistical records, and other records of grantees or subgrantees FOR FEMA AND Cal OES PUBLIC ASSISTANCE GRANTS)
Category:
DISASTER/COST RECOVERY DOCUMENTATION
Remarks:
Any and all records relating to costs incurred during an emergency or disaster, and for which FEMA or CAL OES Public Assistance is sought, must be retained in accordance with the Code of Federal Regulations 44 CFR Section 13.42. Records shall be retained for three (3) years from the date the Project Worksheet file is officially closed. The date of closure of a project is confirmed by receipt of a closure letter from the State of California (unless any litigation, claim, negotiation, auditor other action involving the records has been started before the expiration of the 3-year period). The records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3- year period, whichever is later. Note: State and Federal Regulations change from time-to-time, the Controller's office will issue specific rules for file retention on any given disaster, should there be a change, California State regulations (Title 19 California Code of Regulations Section 29 80 (e)) specifies an identical record retention period of 3 years from the close of the project Worksheet file.
Retention Type:
2 - Current
Retained On-Site:
3 years from date of project closeout
Total Time Retained:
3 years from date of project closeout
Discrimination and Harassment Complaints and Investigations
Category:
PERSONNEL/HR RECORDS
Retention Type:
2 - Current
Retained On-Site:
During Employee Tenure
Retained Off-Site:
7 Years
Total Time Retained:
7 Years from final separation of employee from employment
Draft Contracts Subject to Disclosure
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
4 - No Retention Required
Retained On-Site:
Until Approved
Retained Off-Site:
Not Applicable
Total Time Retained:
Until Approved
Draft Long Term Contracts if relevant for contract interpretation
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
3 - Storage
Retained On-Site:
10 Years from Date of Contract Expiration
Retained Off-Site:
Not Applicable
Total Time Retained:
10 Years from Date of Contract Expiration
Emergency Plans
Category:
ADMINISTRATIVE RECORDS
Retention Type:
2 - Current
Retained On-Site:
Later of 2 Years or Until Superseded
Retained Off-Site:
Not Applicable
Total Time Retained:
Later of 2 Years or Until Superseded
Family Medical Leave Act Records
Category:
PERSONNEL/HR RECORDS
Retention Type:
2 - Current
Retained On-Site:
During Employee Tenure
Retained Off-Site:
7 Years
Total Time Retained:
7 Years from final separation of employee from employment
Historical Documents as Determined by the City Attorney
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
1 - Permanent
Retained On-Site:
Not Applicable
Retained Off-Site:
Permanently
Total Time Retained:
Permanently
Intern Applications/Resumes (successful candidates)
Category:
PERSONNEL/HR RECORDS
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
Not Applicable
Total Time Retained:
2 Years
Intern Work Study Contracts and Invoices
Category:
PERSONNEL/HR RECORDS
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
Not Applicable
Total Time Retained:
2 Years
Library Materials
Category:
ADMINISTRATIVE RECORDS
Retention Type:
4 - No Retention Required
Retained On-Site:
Until Superseded or of No Current Use
Retained Off-Site:
Not Applicable
Total Time Retained:
Until Superseded or of No Current Use
Medical/ADA Files
Category:
PERSONNEL/HR RECORDS
Retention Type:
2 - Current
Retained On-Site:
During Employee Tenure
Retained Off-Site:
7 Years
Total Time Retained:
7 Years from final separation of employee from employment
Office Expenditure Documents
Category:
ADMINISTRATIVE RECORDS
Retention Type:
2 - Current
Retained On-Site:
2 Years from Close of Fiscal Year
Retained Off-Site:
Not Applicable
Total Time Retained:
2 Years from Close of Fiscal Year
Official Personnel Files
Category:
PERSONNEL/HR RECORDS
Retention Type:
2 - Current
Retained On-Site:
7 Years from final separation
Retained Off-Site:
7 Years
Total Time Retained:
7 Years from Final Separation of employee from eployment
Original signed final settlement agreements and stipulations and supporting documentation that commit City on a policy, practice, program, or real property use
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
2 - Current
Retained On-Site:
4 Years from date of expiration of agreement or stipulation
Retained Off-Site:
Not Applicable
Total Time Retained:
4 Years from date of expiration of agreement or stipulation
Payroll Reports/ Timesheets and Related Documents
Category:
PERSONNEL/HR RECORDS
Remarks:
Secure Permission from the San Francisco Employee's Retirement System prior to Destruction
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
Not Applicable
Total Time Retained:
2 Years
Policies/Procedures
Category:
PERSONNEL/HR RECORDS
Retention Type:
2 - Current
Retained On-Site:
2 Years After Document Superseded
Retained Off-Site:
Not Applicable
Total Time Retained:
2 Years after Document Superseded
Policies/Procedures/Reports (Non-Personnel/HR)
Category:
ADMINISTRATIVE RECORDS
Retention Type:
2 - Current
Retained On-Site:
Later of 2 Years or Until Superseded
Retained Off-Site:
Not Applicable
Total Time Retained:
Later of 2 Years or Until Superseded
Purchase Orders
Category:
ADMINISTRATIVE RECORDS
Retention Type:
2 - Current
Retained On-Site:
2 Years from Close of Fiscal Year
Retained Off-Site:
3 Years from Close of Fiscal Year
Total Time Retained:
5 Years from Close of Fiscal Year
Receipts and Deposits
Category:
ADMINISTRATIVE RECORDS
Retention Type:
2 - Current
Retained On-Site:
2 Years from Close of Fiscal Year
Retained Off-Site:
3 Years from Close of Fiscal Year
Total Time Retained:
5 Years from Close of Fiscal Year
Research Exemplar Files
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
4 - No Retention Required
Retained On-Site:
Not Applicable
Retained Off-Site:
Not Applicable
Total Time Retained:
None
Revolving Fund Records
Category:
ADMINISTRATIVE RECORDS
Retention Type:
2 - Current
Retained On-Site:
2 Years from Close of Fiscal Year
Retained Off-Site:
3 Years from Close of Fiscal Year
Total Time Retained:
5 Years from Close of Fiscal Year
Telephone Logs
Category:
ADMINISTRATIVE RECORDS
Retention Type:
4 - No Retention Required
Retained On-Site:
Not Applicable
Retained Off-Site:
Not Applicable
Total Time Retained:
None
Travel Requests
Category:
ADMINISTRATIVE RECORDS
Retention Type:
2 - Current
Retained On-Site:
2 Years from Close of Fiscal Year
Retained Off-Site:
Not Applicable
Total Time Retained:
2 Years from Close of Fiscal Year
Unbound Bond Transcripts
Category:
ADMINISTRATIVE RECORDS
Retention Type:
2 - Current
Retained On-Site:
Until Arrival of Bound
Retained Off-Site:
Not Applicable
Total Time Retained:
Until Arrival of Bound
Work Assignment Files
Category:
CITY ATTORNEY WORK PRODUCT
Retention Type:
2 - Current
Retained On-Site:
Later of 2 Years or of no Current Use
Retained Off-Site:
Not Applicable
Total Time Retained:
Later of 2 Years or of no Current Use
Work Orders and Payments
Category:
ADMINISTRATIVE RECORDS
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
3 Years
Total Time Retained:
5 Years
Worker's Compensation Records
Category:
PERSONNEL/HR RECORDS
Retention Type:
2 - Current
Retained On-Site:
During Employee Tenure
Retained Off-Site:
7 Years
Total Time Retained:
7 Years from final separation of employee from employment