You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Department Contact:
Accident-Injury Reports
Category:
Personnel/HR Records
Remarks:
THIS RECORD IS KEPT IN THE PERSONNEL FILE AT THE ADMINISTRATIVE SERVICES DEPARTMENT; REF: 29CFR 1904.6
Retention Type:
2 - Current
Administrative Records, Miscellaneous
Category:
General and Administrative
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Audit Reports
Category:
General and Administrative
Retention Type:
1 - Permanent
Retained On-Site:
2 YEARS
Retained Off-Site:
PERMANENT
Audit Work Papers
Category:
General and Administrative
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Bid Database Newsletter (Weekly)
Category:
General and Administrative
Remarks:
SENT TO GOVT DOCUMENTS SECTION OF S.F. PUBLIC LIBRARY
Retention Type:
4 - No Retention Required
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Bid Database Records
Category:
General and Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Bids
Category:
Contract and Related Records
Remarks:
ADMIN. CODE SEC. 67.24(A); NOTE: THIS DOCUMENT IS RETAINED IN A CONTRACT FILE.
Retention Type:
2 - Current
Retained On-Site:
2 YEARS PLUS TERMS OF THE AGREEMENT
Retained Off-Site:
8 YEARS
Budget Files
Category:
General and Administrative
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Calendar (Director)
Category:
General and Administrative
Remarks:
REQUIRED BY ADMIN. CODE SEC. 67.29-5
Retention Type:
4 - No Retention Required
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Calendars (Other Than the Director)
Category:
General and Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
NONE
Retained Off-Site:
NONE
Chronological Files
Category:
General and Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
NONE
Retained Off-Site:
NONE
Citizen Complaints
Category:
General and Administrative
Retention Type:
1 - Permanent
Retained On-Site:
2 YEARS
Retained Off-Site:
PERMANENT
Contracts, Purchase Orders, and Blankets (Paper Records) - Including Correspondence
Category:
Contract and Related Records
Remarks:
ADPICS DATA IS THE PRIMARY RECORD. IF PAPER RECORDS CONTAIN DATA NOT IN ADPICS, PURCHASING RETAINS PAPER RECORDS FOR TIME INDICATED. IF PAPER RECORDS DUPLICATE ADPICS DATA, PAPER RECORDS MAY BE DISCARDED. NOTE: THIS IS A CONTRACT FILE.
Retention Type:
2 - Current
Retained On-Site:
2 YEARS PLUS TERMS OF THE AGREEMENT
Retained Off-Site:
8 YEARS
Correspondence Not Requiring Follow-Up
Category:
General and Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
NONE
Retained Off-Site:
NONE
Correspondence, Draft
Category:
General and Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
NONE
Retained Off-Site:
NONE
Correspondence, Miscellaneous
Category:
General and Administrative
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Discrimination and Harassment Complaints
Category:
Personnel/HR Records
Remarks:
ALL PERSONNEL/HR RECORDS ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPARTMENT
Retention Type:
2 - Current
Employment Applications/Resumes
Category:
Personnel/HR Records
Remarks:
ALL PERSONNEL/HR RECORDS ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPARTMENT
Retention Type:
2 - Current
Equal Opportunity Plan
Category:
Personnel/HR Records
Remarks:
ALL PERSONNEL/HR RECORDS ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPARTMENT
Retention Type:
2 - Current
Equipment Lease Files
Category:
Contract and Related Records
Retention Type:
2 - Current
Retained On-Site:
1 YEAR PLUS TERMS OF THE AGREEMENT
Retained Off-Site:
NONE
Family Medical Leave Act Records
Category:
Personnel/HR Records
Remarks:
ALL PERSONNEL/HR RECORDS ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPARTMENT
Retention Type:
2 - Current
Fax Transmittal Sheets
Category:
General and Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
NONE
Retained Off-Site:
NONE
Financial Records, Miscellaneous
Category:
General and Administrative
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
NONE
Interdepartmental Correspondence
Category:
General and Administrative
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Invoices, Payables (Invoices)
Category:
General and Administrative
Remarks:
EXPENSE RELATED INVOICES AND PAYABLES ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPARTMENT. PROCUMENT RELATED INVOICES AND PAYABLES ARE KEPT BY THE INDIVIDUAL CITY DEPARTMENS.
Retention Type:
2 - Current
Journals/ Magazines/ Catalogs
Category:
General and Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
NONE
Retained Off-Site:
NONE
Legal Advice
Category:
Legal/Legislative
Retention Type:
2 - Current
Retained On-Site:
UNTIL SUPERCEDED
Retained Off-Site:
NONE
Legislative Drafts
Category:
Legal/Legislative
Retention Type:
4 - No Retention Required
Retained On-Site:
NONE
Retained Off-Site:
NONE
Medical Information
Category:
Personnel/HR Records
Remarks:
ALL PERSONNEL/HR RECORDS ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPARTMENT
Retention Type:
2 - Current
Memoranda, Miscellaneous
Category:
General and Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
NONE
Retained Off-Site:
NONE
Memoranda, Policy or Decisional
Category:
General and Administrative
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
NONE
Miscellaneous Employment Related Report
Category:
Personnel/HR Records
Remarks:
ALL PERSONNEL/HR RECORDS ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPARTMENT
Retention Type:
2 - Current
Payroll Records
Category:
Personnel/HR Records
Remarks:
ALL PERSONNEL/HR RECORDS ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPARTMENT; SECURE PERMISSION FROM SAN FRANCISCO EMPLOYEES' RETIREMENT SYSTEM PRIOR TO DESTRUCTION
Retention Type:
2 - Current
Personnel Files
Category:
Personnel/HR Records
Remarks:
ALL PERSONNEL/HR RECORDS ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPARTMENT
Retention Type:
2 - Current
Personnel/HR Records
Category:
Personnel/HR Records
Remarks:
ALL PERSONNEL/HR RECORDS ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPT.
Retention Type:
2 - Current
Publications, Reports Created By Department
Category:
General and Administrative
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Regulations
Category:
Regulations
Retention Type:
1 - Permanent
Retained On-Site:
PERMANENT
Request For Proposals (RFPs) and Request For Qualification (Rfqs); Responses to RFPs and RFQs
Category:
Contract and Related Records
Remarks:
NOTE: THIS DOCUMENT IS RETAINED IN A CONTRACT FILE.
Retention Type:
2 - Current
Retained On-Site:
2 YEARS PLUS TERM OF THE AGREEMENT
Retained Off-Site:
8 YEARS
RFP Scoring Records
Category:
Contract and Related Records
Remarks:
ADMIN. CODE SEC. 67.24(E); NOTE: THIS DOCUMENT IS RETAINED IN A CONTRACT FILE
Retention Type:
2 - Current
Retained On-Site:
2 YEARS PLUS TERM OF THE AGREEMENT
Retained Off-Site:
8 YEARS
Settlement Agreement
Category:
Legal/Legislative
Retention Type:
1 - Permanent
Retained On-Site:
2 YEARS
Retained Off-Site:
PERMANENT
Statement of Economic Interest Form 700
Category:
Personnel/HR Records
Remarks:
THIS RECORD IS KEPT IN THE PERSONNEL FILE AT THE ADMINISTRATIVE SERVICES DEPARTMENT; GOV'T CODE SEC. 81009(E)
Retention Type:
2 - Current
Time Rosters
Category:
Personnel/HR Records
Remarks:
ALL PERSONNEL/HR RECORDS ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPARTMENT; SECURE PERMISSION FROM SAN FRANCISCO EMPLOYEES' RETIREMENT SYSTEM PRIOR TO DESTRUCTION
Retention Type:
2 - Current
Time Sheets
Category:
Personnel/HR Records
Remarks:
ALL PERSONNEL/HR RECORDS ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPARTMENT; SECURE PERMISSION FROM SAN FRANCISCO EMPLOYEES' RETIREMENT SYSTEM PRIOR TO DESTRUCTION
Retention Type:
2 - Current
Travel and Reimbursement Records
Category:
Personnel/HR Records
Remarks:
ALL PERSONNEL/HR RECORDS ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPARTMENT
Retention Type:
2 - Current
Work Orders and Payments
Category:
General and Administrative
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Retained Off-Site:
NONE
Workers' Compensation Records
Category:
Personnel/HR Records
Remarks:
ALL PERSONNEL/HR RECORDS ARE KEPT BY THE ADMINISTRATIVE SERVICES DEPARTMENT
Retention Type:
2 - Current