You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Convention Facililty Management
http://www.sfgsa.org/index.aspx?page=966
Ratified on:11/13/2018 5:19:11 PM
Department Contact:
Ada Request For Reasonable Accommodation
Category:
Administrative
Remarks:
No requests to date
Retention Type:
2 - Current
Retained On-Site:
2 years
Administrative Records, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Advice Letters
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Affirmative Action Plan
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Annual Reports
Category:
Financial
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Annual Work Program
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Audio/Video Recordings Not Otherwise Specified
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Audit Reports
Category:
Financial
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Audit Work Papers
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Budget Files
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Calendar (Department Head)
Category:
Administrative
Remarks:
Required by Admin. Code ยง67.29-5
Retention Type:
4 - No Retention Required
Retained On-Site:
30 days
Calendars (Other Than Department Head)
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Chronological Files
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Citizen Complaints
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Code Interpretations
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years or until superceded
Complaint Logs
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Contract Correspondence
Category:
Contract/Grant
Retention Type:
2 - Current
Retained On-Site:
2 years or life of agreement
Contracts/Agreements/Mou
Category:
Contract/ Grant
Retention Type:
2 - Current
Retained On-Site:
2 years or life of agreement
Correspondence Not Requiring Follow-Up
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Correspondence, Draft
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Correspondence, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Discrimination & Harassment Complaints
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
5 years
Employment Applications/ Resumes
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Environmental Review Records
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Equal Opportunity Plan
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Ergonomic Records
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Exchanged Drafts of Agreements
Category:
Contract/Grant
Retention Type:
2 - Current
Retained On-Site:
2 years
Executive Director Reports
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
5 years
Family Medical Leave Act Records
Category:
Personnel
Remarks:
No requests to date
Retention Type:
2 - Current
Retained On-Site:
3 years
Famis Reports
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Fax Transmittal Sheets
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Financial Records
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years after applicable fiscal year
Interdepartmental Correspondence
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Invoices
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years after applicable fiscal year
Journals / Magazines / Catalogs
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Lease Files
Category:
Contract/Grant
Retention Type:
2 - Current
Retained On-Site:
1 year after expiration
Legal Advice
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Legislative Drafts
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Medical Information
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Memoranda, Miscellaneous
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Memoranda, Policy / Decisional
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
5 years or until superceded
MOUS
Category:
Contract/Grant
Retention Type:
2 - Current
Retained On-Site:
1 year after expiration
Payables (Invoices)
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Payroll Records
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Permit Application and Issuance Records
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
For life of permit, min. of 2 years
Personnel Files
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Publications, Reports Created By Department
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Purchase Orders
Category:
Contact/Grant
Retention Type:
2 - Current
Retained On-Site:
2 years
Regulations
Category:
No Category
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Requests For Proposals (RFPs) and Request For Qualifications (Rfqs); Responses to RFPs and RFQs
Category:
Contract/Grant
Retention Type:
2 - Current
Retained On-Site:
2 years
Revolving Funds Records
Category:
Contract/Grant
Remarks:
No revolving fund
Retention Type:
2 - Current
Retained On-Site:
2 years
RFP Scoring Records
Category:
Contract/Grant
Retention Type:
2 - Current
Retained On-Site:
2 years
Settlement Agreements
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Sexual Harassment Complaints
Category:
Personnel
Remarks:
None filed to date
Retention Type:
2 - Current
Retained On-Site:
2 years
Statement of Economic Interest Form 700
Category:
Personnel
Remarks:
Economic
Retention Type:
1 - Permanent
Retained On-Site:
7 years
Time Rosters
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Time Sheets
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Travel and Reimbursement Records
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Work Orders and Payments
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Workers' Compensation Records
Category:
Personnel
Remarks:
None to date
Retention Type:
2 - Current
Retained On-Site:
5 years