You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Ada Accommodation Requests, Files, Records and Actions
Category:
Audits, Reports, Studies & Notices
Remarks:
In accordance with FMLA 1993 US OSHA; 29 CFR; 1910.20
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
28 years
Administrative Records
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Advice Letters
Category:
Audits, Reports, Studies & Notices
Remarks:
Retain for 2 years or until superceded
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Attendance Records of Training Workshops
Category:
Training & Development
Remarks:
GC6250 et seq
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
6 years
Bilingual Proficiency Test Tapes, Records & Appeals
Category:
Audio, Video & Printed Media
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Contact Correspondence
Category:
General Correspondence
Remarks:
*Retain for 2 years after termination of agreement
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Contracts-Exchanged Drafts
Category:
Contracts & Agreements
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Contracts/Agreements: Non-Mou
Category:
Contracts & Agreements
Remarks:
*Retain for 2 years or for life of agreement unless longer as required by State or Federal law
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Correspondence Not Requiring Follow-Up and Draft Correspondence
Category:
General Correspondence
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Equal Employment Opportunity Diversity Plans
Category:
Policies & Procedures
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 year
Retained Off-Site:
Permanent
External (Equal Employment Opportunity, DFEH) Discrimination Complaint Files, Departmental Responses
Category:
Claims, Complaints & Grievances
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Fax Transmittal Sheets
Category:
General Correspondence
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Financial Records, Miscellaneous
Category:
Accounting & Budgets
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Interdepartmental Correspondence
Category:
General Correspondence
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Internal Discrimination Complaints, Files, Investigative Reports, Hr Director's Decisions, Appeals to Csc, Appeals to Fire Chief Decisions
Category:
Claims, Complaints & Grievances
Remarks:
*Retain for 2 years after separation for General Employees and 5 years for Safety. GC 112946; 29 CFR 1602; 29 USC 211(e); 203(m); 207(g)
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
2-5 years
Journals, Magazines and Catalogs
Category:
Audio, Visual & Printed Media
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Legal Advice
Category:
Legal, Legislative & Judicial
Remarks:
Retain until information is superceded
Division:
Retention Type:
2 - Current
Retained On-Site:
Open
Retained Off-Site:
Open
Memoranda and Miscellaneous Documents
Category:
General Correspondence
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Memoranda, Policy, Decisional
Category:
Policies & Procedures
Remarks:
*Retain for 5 years or until superceded
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
4 years
Miscellaneous Correspondence
Category:
General Correspondence
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Procedures On ADA, Complaints, OA, Etc.
Category:
Policies & Procedures
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 year
Retained Off-Site:
Permanent
Reports Created By DHR
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Requests For Proposals (RFP), Requests For Qualifications (Rfq); Responses to RFP's and RFQ's, and Scoring
Category:
Requests
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Requests, Documents, Approvals For Provisional Appointments Including Applications, Job Announcements, Department Notes, Etc.
Category:
Requests
Remarks:
*Retain for 2 years from date of approval
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Training Materials, Videos, Etc.
Category:
Audio, Video & Printed Media
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
2 years
Work Orders and Payments
Category:
Accounting & Budgets
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Workforce Composition Reports
Category:
Audits, Reports, Studies & Notices
Remarks:
Historical Files
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 year
Retained Off-Site:
Permanent