You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Ada Accommodation Requests, Files, Records and Actions
Category:
Audits, Reports, Studies & Notices
Remarks:
In accordance with FMLA 1993 US OSHA; 29 CFR; 1910.20
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
28 years
Administrative Records
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Advice Letters
Category:
Audits, Reports, Studies & Notices
Remarks:
Retain for 2 years or until superceded
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Annual Report For DHR
Category:
Audio, Video & Printed Media
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 year
Retained Off-Site:
Permanent
Attendance Records of Training Workshops
Category:
Training & Development
Remarks:
GC6250 et seq
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
6 years
Audio/Video Records Not Otherwise Specified
Category:
Audio, Video & Printed Media
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Audit Reports
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 year
Retained Off-Site:
Permanent
Bank Reconciliation (Statements, Summaries For Receipts, Disbursements, and Reconciliation)
Category:
Accounting & Budgets
Remarks:
GC34090; 26 CFR 16001-1
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Budget Files
Category:
Accounting & Budgets
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Contact Correspondence
Category:
General Correspondence
Remarks:
*Retain for 2 years after termination of agreement
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Contracts-Exchanged Drafts
Category:
Contracts & Agreements
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Contracts/Agreements: Non-Mou
Category:
Contracts & Agreements
Remarks:
*Retain for 2 years or for life of agreement unless longer as required by State or Federal law
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Correspondence Not Requiring Follow-Up and Draft Correspondence
Category:
General Correspondence
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Departmental Publications & Reports
Category:
Audio, Video & Printed Media
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Director's Calendar
Category:
Calendar
Remarks:
Required by Admin Code Sec 67.29
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
30 days
Retained Off-Site:
None
Employee Handbook
Category:
Audio, Video & Other Media
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Exception to Order of Layoff
Category:
Audits, Reports, Studies & Notices
Remarks:
*Retain for 2 years after action
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Fax Transmittal Sheets
Category:
General Correspondence
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Financial Records, Miscellaneous
Category:
Accounting & Budgets
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Grand Jury Investigations
Category:
Legal, Legislative & Judicial
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
4 years
Interdepartmental Correspondence
Category:
General Correspondence
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Journals, Cash Receipts, Invoices, Accounts Payable
Category:
Accounting & Budgets
Remarks:
GC34090
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2 years
Journals, Magazines and Catalogs
Category:
Audio, Visual & Printed Media
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Lease Files
Category:
Contracts & Agreements
Remarks:
*Retain for 1 year after separation
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
0 years
Legal Advice
Category:
Legal, Legislative & Judicial
Remarks:
Retain until information is superceded
Division:
Retention Type:
2 - Current
Retained On-Site:
Open
Retained Off-Site:
Open
Legislative Drafts
Category:
Legal, Legislative & Judicial
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Memoranda and Miscellaneous Documents
Category:
General Correspondence
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Memoranda, Policy, Decisional
Category:
Policies & Procedures
Remarks:
*Retain for 5 years or until superceded
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
4 years
Miscellaneous Correspondence
Category:
General Correspondence
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Procedures On ADA, Complaints, OA, Etc.
Category:
Policies & Procedures
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 year
Retained Off-Site:
Permanent
Purchase Orders
Category:
Accounting & Budgets
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Reports Created By DHR
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Requests For Proposals (RFP), Requests For Qualifications (Rfq); Responses to RFP's and RFQ's, and Scoring
Category:
Requests
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Settlement Agreements
Category:
Legal, Legislative & Judicial
Division:
Retention Type:
1 - Permanent
Retained On-Site:
1 year
Retained Off-Site:
Permanent
Training Materials, Videos, Etc.
Category:
Audio, Video & Printed Media
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
2 years
Work Orders and Payments
Category:
Accounting & Budgets
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year