You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Administrative Records
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Attendance Records of Training Workshops
Category:
Training & Development
Remarks:
GC6250 et seq
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
6 years
Computer Systems Documents
Category:
Computer & Data Systems
Remarks:
Retain documents until systems are replaced
Division:
Retention Type:
2 - Current
Retained On-Site:
Varies
Retained Off-Site:
Varies
Contact Correspondence
Category:
General Correspondence
Remarks:
*Retain for 2 years after termination of agreement
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Contracts-Exchanged Drafts
Category:
Contracts & Agreements
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Contracts/Agreements: Non-Mou
Category:
Contracts & Agreements
Remarks:
*Retain for 2 years or for life of agreement unless longer as required by State or Federal law
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Correspondence Not Requiring Follow-Up and Draft Correspondence
Category:
General Correspondence
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Data Conversion Files
Category:
Computer & Data Systems
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
4 years
Fax Transmittal Sheets
Category:
General Correspondence
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Financial Records, Miscellaneous
Category:
Accounting & Budgets
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Interdepartmental Correspondence
Category:
General Correspondence
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Journals, Magazines and Catalogs
Category:
Audio, Visual & Printed Media
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Legal Advice
Category:
Legal, Legislative & Judicial
Remarks:
Retain until information is superceded
Division:
Retention Type:
2 - Current
Retained On-Site:
Open
Retained Off-Site:
Open
Memoranda and Miscellaneous Documents
Category:
General Correspondence
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Memoranda, Policy, Decisional
Category:
Policies & Procedures
Remarks:
*Retain for 5 years or until superceded
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
4 years
Miscellaneous Correspondence
Category:
General Correspondence
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Reports Created By DHR
Category:
Audits, Reports, Studies & Notices
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Requests For Proposals (RFP), Requests For Qualifications (Rfq); Responses to RFP's and RFQ's, and Scoring
Category:
Requests
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Work Orders and Payments
Category:
Accounting & Budgets
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year