You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Department Contact:
Accident/Injury Reports
Category:
Personnel
Remarks:
29 CFR 1904.6
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 YEARS
Administrative Files
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Agendas, Notices and Minutes of Commission and Committee Meetings
Category:
Commission, Telecommunications
Retention Type:
1 - Permanent
Retained On-Site:
2 YEARS
Retained Off-Site:
Indefinite
Annual Report
Category:
Administrative
Retention Type:
1 - Permanent
Retained On-Site:
2 YEARS
Retained Off-Site:
Indefinite
Audio/Voice Recordings of Meetings
Category:
Commission, Telecommunications
Remarks:
Required by Admin. Code Section 67.14
Retention Type:
1 - Permanent
Retained On-Site:
2 YEARS
Retained Off-Site:
Indefinite
Calendar[Department Head Prop G Calendar]
Category:
Administrative
Remarks:
Required by Admin. Code 67.29-5
Retention Type:
4 - No Retention Required
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Citizen Complaint Logs
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
Term of Franchise
Retained Off-Site:
After Term of Franchise
Citizen Complaints
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
Term of Franchise
Retained Off-Site:
After Term of Franchise
Commission Correspondence
Category:
Commission, Telecommunications
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Commission Files
Category:
Commission, Telecommunications
Retention Type:
1 - Permanent
Retained On-Site:
2 YEARS
Retained Off-Site:
Indefinite
Commission Packets
Category:
Commission, Telecommunications
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Contract/Franchise Correspondence
Category:
Contract/Grant
Retention Type:
2 - Current
Retained On-Site:
2 years or term of agreement
Retained Off-Site:
None
Contracts/Franchise Agreements
Category:
Contract/Grant
Retention Type:
2 - Current
Retained On-Site:
Term of Agreement plus 2 years
Retained Off-Site:
After two years from term of agreement
Famis Reports
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
3 YEARS
Franchise Applications and Issuance Records
Category:
Contract/Grant
Retention Type:
2 - Current
Retained On-Site:
Term of Agreement plus 2 years
Retained Off-Site:
After 2 years from term of agreement
Invoices
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
3 YEARS
Motions and Resolutions
Category:
Commission, Telecommunications
Retention Type:
1 - Permanent
Retained On-Site:
2 YEARS
Retained Off-Site:
Indefinite
Payables
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
3 YEARS
Payroll Records
Category:
Personnel
Remarks:
Secure permission from SFERS prior to destruction
Retention Type:
2 - Current
Retained On-Site:
Permanent
Retained Off-Site:
None
Permit Application & Issuance Records
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
3 YEARS
Personnel Files
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
Permanent
Retained Off-Site:
None
Regulations
Category:
Commission, Telecommunications
Retention Type:
1 - Permanent
Retained On-Site:
PERMANENT
Retained Off-Site:
NONE
Requests For Proposals (RFP) and Requests For Qualifications (Rfqs); Responses to RFPs and RFQs
Category:
Contract/Grant
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Revolving Funds Records
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
3 YEARS
Senior Team Meeting Agendas
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Retained Off-Site:
NONE
Time Roster and Time Sheets
Category:
Personnel
Remarks:
Secure permission from SFERS prior to destruction
Retention Type:
2 - Current
Retained On-Site:
Permanent
Retained Off-Site:
None
Workers' Compensation Records
Category:
Personnel
Remarks:
Title 8, Cal. Code of Regulations, section 10102
Retention Type:
2 - Current
Retained On-Site:
Permanent
Retained Off-Site:
None