You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Department Contact:
Ada Request For Reasonable Accomodation Report
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Administrative Records, Miscellaneous
Category:
Administrative
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Affirmative Action Plan
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
None
Annual Reports
Category:
Administrative
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
None
Audit Reports
Category:
Finance
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
None
Audit Work Papers
Category:
Finance
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Bench Warrants
Category:
Trial Court
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
None
Budget Files
Category:
Finance
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Calendar (Department Head)
Category:
Administrative
Remarks:
30 days required by Admin Code 67.29-5
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
None
Calendars (Other Than Department Head)
Category:
Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Chronological Files
Category:
Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Citizen Complaints
Category:
Administrative
Division:
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
None
Complaint Logs
Category:
Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Contract Correspondence
Category:
Contract/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
20 years after termination of contract
Retained Off-Site:
None
Contracts/Agreements/MOUS/Contract Payments
Category:
Contract/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
20 years after termination of contract
Retained Off-Site:
None
Correspondence Not Requiring Follow-Up
Category:
Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Correspondence, Draft
Category:
Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Correspondence, Miscellaneous
Category:
Administrative
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Discrimination Complaints
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
The later of 2 years or 2 years after separation
Retained Off-Site:
None
Employment Applications/Resumes
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Ergonomic Records
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Exchanged Drafts of Agreements
Category:
Contract/Grants
Remarks:
Admin Code 67.24 (a)
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Family Medical Leave Act Records
Category:
Personnel/HR
Remarks:
Required by Fair Labor Standards Act 11 ©
Division:
Retention Type:
2 - Current
Retained On-Site:
Until 2 years after separation
Retained Off-Site:
None
Famis Reports
Category:
Finance
Remarks:
Only keep final Phase D
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
None
Fax Transmittal Sheets
Category:
Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Felony Court Case Files
Category:
Trial Court
Division:
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
48 years
Felony Discharge Files
Category:
Miscellaneous
Retention Type:
0 - Unspecified
Retained On-Site:
2 years
Retained Off-Site:
5 years
Felony Homicide Records
Category:
Trial Court
Division:
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Financial Records, Miscellaneous
Category:
Finance
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years after applicable Fiscal Year
Retained Off-Site:
None
Grant Awards, Fiscal, and Program Records
Category:
Contract/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
None
Interdepartmental Correspondence
Category:
Administrative
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Investigator Files
Category:
Trial Court
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years from closure of case
Retained Off-Site:
None
Invoices
Category:
Finance
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years after applicable Fiscal Year
Retained Off-Site:
None
Journals/Magazines/Catalogs
Category:
Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Lease Files
Category:
Contract/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
10 years after expiration
Retained Off-Site:
None
Legislative Drafts
Category:
Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Memoranda, Miscellaneous
Category:
Administrative
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
None
Retained Off-Site:
None
Misdemeanor Case Files
Category:
Trial Court
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year from closure of case
Retained Off-Site:
1 year from closure of case
Misdemeanor Dispositions
Category:
Trial Court
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Misdemeanor Intake Discharges
Category:
Trial Court
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Payroll Records
Category:
Personnel/HR
Remarks:
Controller maintains master records
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
None
Personnel Files
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
Until 2 years after separation
Retained Off-Site:
None
Publications, Reports Created By Department
Category:
Administrative
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Purchase Orders
Category:
Contract/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
None
Regulations
Category:
Contract/Grants
Division:
Retention Type:
1 - Permanent
Retained On-Site:
The later of 2 years or 2 years after superceded
Retained Off-Site:
None
Requests For Proposals (RFPs) and Requests For Qualifications (Rfqs); Responses to RFPs and RFQs
Category:
Contract/Grants
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Revolving Fund Records
Category:
Finance
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
None
RFP Scoring Records
Category:
Contract/Grants
Remarks:
Admin Code 67.24 (a)
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
None
Sexual Harassment Complaints
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or 2 years after separation of both complainant and subject of complaint
Retained Off-Site:
None
Time Roster
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
None
Time Sheets
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
None
Travel and Reimbursement Records
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
None
Work Orders and Payments
Category:
Finance
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
None
Workers Compensation Records
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
None