You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
1K Inspection Work Ticket
Category:
Maintenance
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
6K Inspection Work Ticket
Category:
Maintenance
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Accident Reporting - Operator
Category:
Transportation
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
3 - 5 years
Retained Off-Site:
Admin. Decision
Accident Reporting - Vehicle
Category:
Maintenance
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
3 - 5 years
Retained Off-Site:
Lifetime of Vehicle
Accident Review Board Hearing/Results
Category:
Transportation
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
Admin. Decision
Accident Synopsis
Category:
Transportation
Remarks:
Administrative Decision
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
Indefinite
Books Documents, Etc.
Category:
Muni Library
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Cal OSHA Report
Category:
Transportation/Maintenance
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
3 - 5 years
Retained Off-Site:
10 years
Cataloging
Category:
Muni Library
Remarks:
NA
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Cc Daily Log - Supplemental Reports
Category:
Central Control
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
7 - 10 years
Cc Morning & Afternoon Reports
Category:
Central Control
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
7 - 10 years
Cc Disabilities Act Announcement Log
Category:
Central Control
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
7 - 10 years
Central Control Log
Category:
Central Control
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
7 - 10 years
Central Control Logs
Category:
Transportation
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year min.
Central Control Order Reports
Category:
Central Control
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
7 - 10 years
Change Orders
Category:
Purchasing
Division:
Retention Type:
2 - Current
Retained On-Site:
Attach to P.O. File
Choice Slips
Category:
Schedules-Signup
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Chp Inspections
Category:
Maintenance
Remarks:
Administrative Decision
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 - 5 years
Retained Off-Site:
Indefinite
City-Wide Alphabetical Listing
Category:
Schedules
Remarks:
Shred
Division:
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
N/A
Complaint Report
Category:
Central Control
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
7 - 10 years
Contract Correspondence
Category:
Fleet Engineering/Vehicle Procurement
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years after the life of the contract of after audit by grantor
Contract Payments
Category:
Fleet Engineering/Vehicle Procurement
Division:
Retention Type:
2 - Current
Contracts/Agreements/MOUS
Category:
Fleet Engineering/Vehicle Procurement
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years after the life of the contract of after audit by grantor
Daily Controller Shift Report
Category:
Maintenance
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Disciplinary Files
Category:
Transportation/Maintenance
Remarks:
Perm. Record in Personnel
Division:
Retention Type:
2 - Current
Retained On-Site:
Store whileEmployee Active
Retained Off-Site:
10 years
Division 5- Day
Category:
Schedules
Remarks:
Shred
Division:
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
N/A
Division Alphabetical Listing
Category:
Schedules
Remarks:
Shred
Division:
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
N/A
Division Dispatchers Detail
Category:
Central Control
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
7 - 10 years
Dmv Pull Notices
Category:
Transportation/Maintenance
Remarks:
Microfiche
Division:
Retention Type:
2 - Current
Retained On-Site:
Store whileEmployee Active
Retained Off-Site:
N/A
Driver's License Tracking
Category:
Transportation/Maintenance
Remarks:
Note in Training Jacket
Division:
Retention Type:
2 - Current
Retained On-Site:
Store whileEmployee Active
Retained Off-Site:
N/A
Equipment & Operator Availability
Category:
Maintenance
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
10 years
Fleet Engineering Records
Category:
Maintenance
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Life of vehicle
Retained Off-Site:
Indefinite
General Bulletins
Category:
Central Control
Remarks:
Administrative Decision
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Until Superceded
Retained Off-Site:
Permanent
Inventory Count Sheets
Category:
Maintenance
Remarks:
Microfiche
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Jlmb (Joint Labor Management Board)
Category:
Transportation
Remarks:
Shred
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
10 years
Letters, Memos, Responses and General Correspondence
Category:
Service Planning
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2-5 years
Letters, Memos, Responses and General Correspondence
Category:
Operations
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2-5 years
Line Checks
Category:
Transportation
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Lost & Found Log
Category:
Transportation
Remarks:
Recycle
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
1 years
Material Received Reports
Category:
Purchasing
Division:
Retention Type:
2 - Current
Retained On-Site:
Attach to P.O. File
Material Request Tags
Category:
Purchasing
Division:
Retention Type:
2 - Current
Retained On-Site:
Attach to P.O. File
Medical Examination Records
Category:
Transportation
Remarks:
Note in Training Jacket
Division:
Retention Type:
2 - Current
Retained On-Site:
Store whileEmployee Active
Retained Off-Site:
N/A
Metro Communication Reports
Category:
Central Control
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
7 - 10 years
Metro Delay Check List
Category:
Central Control
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
7 - 10 years
Metro Rail Personnel Assignments
Category:
Central Control
Remarks:
Shred
Division:
Retention Type:
2 - Current
Retained On-Site:
Store whileEmployee Active
Retained Off-Site:
7 -10 years
Miss-Out Cards
Category:
Transportation
Remarks:
Shred
Division:
Retention Type:
2 - Current
Retained On-Site:
Store whileEmployee Active
Retained Off-Site:
N/A
Mms 025 Stock Number Report
Category:
Maintenance
Remarks:
Dispose onAnniversary Date
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 030 Part Number Report
Category:
Maintenance
Remarks:
Dispose onAnniversary Date
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 035 Stock Description
Category:
Maintenance
Remarks:
Dispose onAnniversary Date
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 050 Material Activity Report
Category:
Maintenance
Remarks:
Receipt of Annual Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 055 Annual Transaction Report
Category:
Maintenance
Remarks:
Receipt of Annual Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 057 Annual Issue Turn-In Report For Stockclass = 99
Category:
Maintenance
Remarks:
Receipt of Annual Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 058 Annual Audit Report
Category:
Maintenance
Remarks:
Receipt of New Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 065 Due in By Stock Number
Category:
Maintenance
Remarks:
Receipt of New Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 066 Due in Report By Po Number
Category:
Maintenance
Remarks:
Receipt of New Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 067 Due in Report By Vendor #
Category:
Maintenance
Remarks:
Receipt of New Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 070 Reorder Report
Category:
Maintenance
Remarks:
Receipt of New Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 080 Parts Usage Report (Annual)
Category:
Maintenance
Remarks:
Dispose onAnniversary Date
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
4 years
Mms 090 Serviceable Materials Inventory Summary (Annual)
Category:
Maintenance
Remarks:
Recycle onAnniversary Date
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
4 years
Mms 100 Stock Record Adjustment Report Summary (Annual)
Category:
Maintenance
Remarks:
Recycle onAnniversary Date
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
4 years
Mms 110 Daily Transaction Report
Category:
Maintenance
Remarks:
Receipt of Annual Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 115 Re-Order Point Review Exception
Category:
Maintenance
Remarks:
Receipt of New Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 130 New Items With No Service
Category:
Maintenance
Remarks:
Receipt of New Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 130 New Items With Service
Category:
Maintenance
Remarks:
Receipt of New Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 130 Rebuildable Item W/ No Service
Category:
Maintenance
Remarks:
Receipt of New Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 130 Rebuildable Item With Service
Category:
Maintenance
Remarks:
Receipt of New Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 150 Annual Usage, Inventory and Stock Turn Summary (Rebuilt Items)
Category:
Maintenance
Remarks:
Recycle onAnniversary Date
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
4 years
Mms 151 Annual Usage, Inventory and Stock Turn Summary (New Items)
Category:
Maintenance
Remarks:
Recycle onAnniversary Date
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
4 years
Mms 186 Stockout Analysis Report (Main Storerooms)
Category:
Maintenance
Remarks:
Receipt of New Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 187 Stockout Analysis Report (Sub-Storerooms)
Category:
Maintenance
Remarks:
Receipt of New Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms 190 Critical Item Report
Category:
Maintenance
Remarks:
Receipt of New Report
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Mms Action Request
Category:
Maintenance
Remarks:
Microfiche
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Must-Fill
Category:
Schedules
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
N/A
Operator Accident Cards
Category:
Transportation
Remarks:
Microfiche
Division:
Retention Type:
2 - Current
Retained On-Site:
Store whileEmployee Active
Retained Off-Site:
10 years
Operator Defect Cards
Category:
Maintenance
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Operator Personnel Cards
Category:
Transportation
Remarks:
Microfiche
Division:
Retention Type:
2 - Current
Retained On-Site:
Store whileEmployee Active
Retained Off-Site:
10 years
Operator Shift Changes
Category:
Transportation
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Operator Training Jacket
Category:
Transportation
Remarks:
Microfiche
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Store whileEmployee Active
Retained Off-Site:
Indefinite
Packing Slips
Category:
Purchasing
Division:
Retention Type:
2 - Current
Retained On-Site:
Attach to P.O. File
Passenger Service Retraining
Category:
Transportation
Remarks:
Microfiche
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Performance Report
Category:
Central Control
Remarks:
Microfiche
Division:
Retention Type:
2 - Current
Retained On-Site:
2 - 3 years
Retained Off-Site:
7 - 10 years
Pm Inspection Sheets
Category:
Maintenance
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
7 - 10 years
Points Person Log
Category:
Transportation
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Psr Folders - Operators
Category:
Transportation
Remarks:
Shred
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2 years
Purchase Orders
Category:
Purchasing
Remarks:
Microfiche Retain for 7 Years
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
3 years
Ranges
Category:
Schedules
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
N/A
Receipt of Disciplinary Charge Log
Category:
Transportation
Remarks:
Shred
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
10 years
Request For Purchase Orders
Category:
Purchasing
Division:
Retention Type:
2 - Current
Retained On-Site:
Attach to P.O. File
Roadcall Logs - Maintenance
Category:
Maintenance
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
2 years
Rosters
Category:
Schedules-Signup
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Rotations
Category:
Schedules
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
N/A
Service Planning Reports
Category:
Service Planning
Division:
Retention Type:
1 - Permanent
Retained On-Site:
NONE
Retained Off-Site:
Muni Library
Special Events
Category:
Schedules
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
2 - 7 years
Retained Off-Site:
N/A
Station Operations Am/Pm Report
Category:
Transportation
Remarks:
Shred
Division:
Retention Type:
2 - Current
Retained On-Site:
6 months
Retained Off-Site:
2 years
Stock Adjustment Request
Category:
Maintenance
Remarks:
Microfiche
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Stop File
Category:
Schedules
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
N/A
Substance Abuse
Category:
Transportation
Remarks:
Shred
Division:
Retention Type:
2 - Current
Retained On-Site:
Store whileEmployee Active
Retained Off-Site:
7 - 10 years
Substance Abuse Training
Category:
Transportation/Maintenance
Remarks:
Note in Training Jacket
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Store whileEmployee Active
Retained Off-Site:
Indefinite
T1's
Category:
Schedules
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
N/A
Tow Receipts
Category:
Maintenance
Remarks:
Lifetime of Vehicle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
Vehicle Lifetime1 year min.
Trains
Category:
Schedules
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
N/A
Uniform Compliance
Category:
Transportation
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
1 year
Retained Off-Site:
1 year
Union Agreements
Category:
Schedules-Signup
Remarks:
Shred
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A
Union Negotiations
Category:
Schedules-Signup
Remarks:
Shred
Division:
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A
Vehicle Acceptance Paperwork
Category:
Maintenance
Remarks:
Administrative Decision
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
Permanent
Vehicle Availability
Category:
Maintenance
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
N/A
Vehicle Defect Pull-In Log
Category:
Maintenance
Remarks:
Recycle
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
7 - 10 years
Vehicle Performance Indicators
Category:
Maintenance
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
3 - 5 years
Retained Off-Site:
7 - 10 years
Vms Reports (Special Requests)
Category:
Maintenance
Remarks:
N/A
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years min. / Until project is complete
Retained Off-Site:
N/A
Vms Work Tickets By Vehicle
Category:
Maintenance
Remarks:
Lifetime of Vehicle
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
Lifetime of Vehicle
Warranty Claims
Category:
Maintenance
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
Administrative Decision
Wheel Chair Lift Inspection Records
Category:
Maintenance
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
Lifetime of Vehicle
Work Order Report
Category:
Central Control
Remarks:
Administrative Decision
Division:
Retention Type:
2 - Current
Retained On-Site:
2 - 3 years
Retained Off-Site:
7 - 10 years