MTA - Security | Index to Records

You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Accident -Injury Reports

Category:

Personnel

Remarks:

Pursuant to 29 CFR 1904.6

Division:

Retention Type:

2 - Current

Retained Off-Site:

0 years

Administrative Records, Miscellaneous

Category:

Administrative

Division:

Retention Type:

4 - No Retention Required

Retained On-Site:

2 years

Retained Off-Site:

0 years

Advice Letters

Category:

Administrative

Division:

Retention Type:

4 - No Retention Required

Retained On-Site:

2 years

Retained Off-Site:

0 years

Audit Reports

Category:

Financial

Remarks:

Or until next audit

Division:

Retention Type:

2 - Current, 3 - Storage

Retained On-Site:

1 year

Retained Off-Site:

2 years

Audit Work Papers

Category:

Financial

Division:

Retention Type:

4 - No Retention Required

Retained On-Site:

2 years

Retained Off-Site:

0 years

Budget Files

Category:

Financial

Division:

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Citizen Complaints

Category:

Administrative

Division:

Retention Type:

4 - No Retention Required

Retained On-Site:

1 year

Retained Off-Site:

0 years

Code Interpretations

Category:

No Cateory

Division:

Retention Type:

1 - Permanent

Retained On-Site:

Until superceded

Retained Off-Site:

Indefinite

Complaint Logs

Category:

Administrative

Remarks:

For Internal Tracking Need

Division:

Retention Type:

2 - Current, 3 - Storage

Retained On-Site:

2 years

Retained Off-Site:

3 years

Contract Correspondence

Category:

Administrative

Remarks:

For Legal Reference

Division:

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Contracts/Agreements/MOUS

Category:

Administrative

Remarks:

For Legal Reference

Division:

Retention Type:

2 - Current

Retained On-Site:

4 years or until renegotiated

Retained Off-Site:

0 years

Correspondence, Misc.

Category:

Administrative

Division:

Retention Type:

4 - No Retention Required

Retained On-Site:

2 years

Retained Off-Site:

0 years

Digital Audio/Video Recordings of Accidents, Criminal and/or Civil Incidents

Category:

Administrative

Remarks:

Gov't Code Section 34090

Division:

Retention Type:

2 - Current

Retained Off-Site:

0 years

Interdepartmental Correspondence

Category:

Administrative

Division:

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Investigations and Incident Files

Category:

Administrative

Division:

Retention Type:

1 - Permanent

Retained On-Site:

1 year

Retained Off-Site:

Indefinite

Journals/Magazines/Catalogs

Category:

Administrative

Division:

Retention Type:

4 - No Retention Required

Retained Off-Site:

0 years

Lease Files

Category:

Financial

Remarks:

For Legal/Internal Tracking Needs

Division:

Retention Type:

2 - Current

Retained Off-Site:

2 years

Legal Advice

Category:

Administrative

Division:

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

0 years

Memoranda, Miscellaneous

Category:

Administrative

Division:

Retention Type:

2 - Current

Retained On-Site:

4 years or until superceded

Retained Off-Site:

0 years

Memoranda, Policy/Decisional

Category:

Administrative

Division:

Retention Type:

2 - Current

Retained On-Site:

5 years or until superceded

Retained Off-Site:

0 years

Observers Report

Category:

Administrative

Division:

Retention Type:

2 - Current

Retained On-Site:

1 year

Retained Off-Site:

2 years

Passenger Citations

Category:

Administrative

Remarks:

Legal requirement

Division:

Retention Type:

1 - Permanent

Retained On-Site:

1 year

Retained Off-Site:

Indefinite

Publications, Reports Created By Department

Category:

Administrative

Division:

Retention Type:

2 - Current

Retained On-Site:

1 year

Retained Off-Site:

2 years

Regulations

Category:

Administrative

Remarks:

For Legal Reference

Division:

Retention Type:

1 - Permanent

Retained Off-Site:

Indefinite

Requests For Proposals (RFPs) and Request For Qualifications (Rfqs); Responses to RFPs and RFQs

Category:

Financial

Remarks:

For Legal/Internal Tracking Needs

Division:

Retention Type:

2 - Current

Retained On-Site:

2 years

Retained Off-Site:

2 years

RFP Scoring Records

Category:

Financial

Remarks:

Admin. Code §67.24(e)

Division:

Retention Type:

2 - Current

Retained On-Site:

4 years

Retained Off-Site:

0 years

Work Orders

Category:

Administrative

Division:

Retention Type:

2 - Current

Retained On-Site:

5 years

Retained Off-Site:

0 years