You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Fine Arts Museums

http://famsf.org

Ratified on:11/19/2018 2:01:45 PM

Department Contact:

Judy Gough

415-750-3669

judy.gough@sfgov.org

Accident - Injury Reports
Category:
Personnel
Remarks:
29 CFR 1904.6
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A
Administrative Records, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Agendas, Notices and Minutes of Commissionand Committee Meetings
Category:
Board
Remarks:
Store or convert to another medium
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Annual Reports
Category:
Administrative
Remarks:
Store or convert to another medium
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
N/A
Audio Recording of Meetings of Policy Bodies
Category:
Board
Remarks:
Required by Admin. Code §67.14
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Audit Reports
Category:
Financial
Remarks:
Store or convert to another medium
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
N/A
Audit Work Papers
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Budget Files
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Calendar; Prop. G
Category:
Administrative
Remarks:
Required by Admin. Code §67.29-5
Retention Type:
4 - No Retention Required
Retained On-Site:
2 years
Retained Off-Site:
N/A
Chronological Files
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Citizen Complaints and Compliments
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Code Interpretations
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years or until superceded
Retained Off-Site:
N/A
Commission Correspondence
Category:
Board
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Commission Files
Category:
Board
Remarks:
Store or convert to another medium
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
N/A
Commission Packets
Category:
Board
Remarks:
Store or convert to another medium
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Conflict of Interest Form 700
Category:
Administrative
Remarks:
Government Code § 81009 (e)
Retention Type:
2 - Current
Retained On-Site:
7 years
Retained Off-Site:
N/A
Contract Correspondence
Category:
Contracts
Retention Type:
2 - Current
Retained On-Site:
2 years or life of agreement
Retained Off-Site:
N/A
Contracts/Agreements/MOUS
Category:
Contracts
Retention Type:
2 - Current
Retained On-Site:
20 years after expiration of contract
Retained Off-Site:
N/A
Correspondence Not Requiring Follow-Up
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Correspondence, Draft
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Correspondence, Miscellaneous
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Discrimination and Harassment Complaints
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
50 years or life of employee
Retained Off-Site:
N/A
Donor Records
Category:
Administrative
Remarks:
Store or convert to another medium
Retention Type:
2 - Current
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Employment Applications/Resumes
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Equal Opportunity Plan
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Exchanged Drafts of Agreements
Category:
Contracts
Remarks:
Admin. Code §67.24(a)
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Family Medical Leave Act Records
Category:
Personnel
Remarks:
Required by Fair Labor Standards Act §11(c); destroy after lesser of 50 years or life of employee
Retention Type:
2 - Current
Retained On-Site:
50 years or life of employee
Retained Off-Site:
N/A
Famis Reports
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Fax Transmittal Sheets
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Financial Records, Miscellaneous
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years after applicable fiscal year
Retained Off-Site:
N/A
Fire/Building Inspection Reports
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Historical Documents
Category:
Administrative
Remarks:
Admin. Code Section 8.7
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Insurance Policies
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Interdepartmental Correspondence
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Invoices
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years after applicable fiscal year
Retained Off-Site:
N/A
Journals/Magazines/Catalogs
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Lease Files
Category:
Contracts
Retention Type:
2 - Current
Retained On-Site:
5 years after expiration
Retained Off-Site:
N/A
Legal Opinions of Limited Significance
Category:
Legal
Retention Type:
2 - Current
Retained On-Site:
Until superceded
Retained Off-Site:
N/A
Legal Opinions of Long-Term Significance
Category:
Legal
Remarks:
Store or convert to another medium
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Legislative Drafts
Category:
Legislative
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Medical Information
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
50 years or life of employee
Retained Off-Site:
N/A
Memoranda, Miscellaneous
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Memoranda, Policy/Decisional
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A
Miscellaneous Employment-Related Reports
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Motions and Resolutions
Category:
Board
Remarks:
Store or convert to another medium
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Payables (Invoices)
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A
Payroll Records
Category:
Personnel
Remarks:
Secure permission from SFERS prior to destruction
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Permit Application and Issuance Records
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
For life of permit, minimum of 2 years
Retained Off-Site:
N/A
Personnel Files
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
50 years or life of employee
Retained Off-Site:
N/A
Publications, Fam Magazines, Members' Guides, Exhibition Catalogues
Category:
Administrative
Remarks:
Destroy duplicate copies as appropriate
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Purchase Orders
Category:
Finance
Retention Type:
2 - Current
Retained On-Site:
20 years after expiration of contract
Retained Off-Site:
N/A
Registration Records For Art Works
Category:
Administrative
Remarks:
Store or convert to another medium
Retention Type:
2 - Current
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Regulations
Category:
Legislative
Remarks:
Store or convert to another medium
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
N/A
Requests For Proposals (RFPs)And Request Forqualifications (Rfqs); Responses to RFPs and RFQs
Category:
Contracts
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Revolving Funds Records
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A
RFP Scoring Records
Category:
Contracts
Remarks:
Admin. Code §67.24(e)
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Settlement Agreements
Category:
Administrative
Remarks:
Store or convert to another medium
Retention Type:
1 - Permanent
Retained On-Site:
5 years
Retained Off-Site:
N/A
Time Rosters
Category:
Personnel
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Time Sheets
Category:
Personnel
Remarks:
Secure permission from SFERS prior to destruction
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
N/A
Travel and Reimbursement Records
Category:
Personnel
Remarks:
Destroy after 5 years or when not needed
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A
Work Orders and Payments
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
N/A
Workers' Compensation Records
Category:
Personnel
Remarks:
Title 8, Cal. Code of Regulations, Section 10102
Retention Type:
2 - Current
Retained On-Site:
50 years or life of employee
Retained Off-Site:
N/A