You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Ada Ticket Machine Collection Papers
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Adult Passes
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years min.- discard after audit
Retained Off-Site:
0 years
Audit Reports, Internal
Category:
Financial
Remarks:
Departmental Policy - Audit purpose
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Autelca Ticket Machine Collection Cards
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Bank Discrepancy Records
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Bart Discount Ticket Collections Reports
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Cable Car Audit Paperwork
Category:
Financial
Remarks:
Departmental Policy - Audit purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Cable Car Audit Tickets
Category:
Financial
Remarks:
Departmental Policy - Audit purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 years min.- discard after audit
Retained Off-Site:
0 years
Cable Car Residential Books (Currently Not in Use)
Category:
Financial
Remarks:
Departmental Policy - Audit purpose
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Cable Car Souvenir Tickets (Discontinued)
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Candlestick Ticket Books (Currently Not in Use)
Category:
Financial
Remarks:
Departmental Policy - Audit purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Cash Fare Computer System Data
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent - database
Retained Off-Site:
0 years
Change Funds Data & Their Printed Reports
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Contracts, For Muni Passes, Ticket Items Etc.
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Correspondence/Memos (Internal)
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Cubic Collections (Mobile Safes Status Rpt.)
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Cubic Mobile Safe Data & Processing Papers
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Cubic System Computer Data
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 year min.
Retained Off-Site:
0 years
Cubic System Computer Print-Outs (2 Rpts.)
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Defects Logs (Autelca, Mmx, Change Mach.)
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Delivery Receipts Signed By Vendors
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
0 years
Discount Passes
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 years min.- discard after audit
Retained Off-Site:
0 years
Equipment Inventory Records
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Equipment Malfunction Reports
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
F-Line Collection Log & Monthly Reports
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Facility Maintenance Work Orders
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Famis Computer Data and Print-Outs
Category:
Budget
Remarks:
Budget Purpose
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Fast Pass After Internal Audit
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 years min.- discard after audit
Retained Off-Site:
0 years
Fast Pass Computer System Data
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent - database
Retained Off-Site:
0 years
Fast Pass Remittance Forms
Category:
Financial
Remarks:
Departmental Policy - Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Instructions
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Internal Safety Training and Prevention Records
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Key & Locks Order, Issue, Return Log
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Key Inventory Logs
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Loomis Receipt Books
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 year min.
Retained Off-Site:
0 years
Maps, Sales and Records
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Meeting Records
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Mmx Tickets Machine Coll. Cards
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Order, Increase & Decrease Form, Vendors'
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
0 years
Packing Slips
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 years min.- discard after audit
Retained Off-Site:
0 years
Parking Meter Revenue Data and Paperwork
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Pass Seller's Issue & Balance Form
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
0 years
Personnel Hiring & Disciplinary Records
Category:
Personnel
Remarks:
Departmental Policy
Division:
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
7 years after emply. term.
Retained Off-Site:
0 years
Personnel Records, Others & Misc. Information
Category:
Personnel
Remarks:
Departmental Policy
Division:
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
7 years after emply. term.
Retained Off-Site:
0 years
Probing Data, Hand Written By Probers & Defects
Category:
Administrative
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
0 years
Procedure Manuals
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Processing Muni's Revenue Data and Records
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Processing Parking Meter Data and Records
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Reports, Field Supervisors
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Revenue Collections Paperwork
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Roadcall Logs
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
7 years
Retained Off-Site:
0 years
Schedule (Weekly or Daily) For Employees
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Security Guard Reports
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
0 years
Retained Off-Site:
3 years - security office
Sellers' Balancing & Inventory Records
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Sign-Up Paperwork
Category:
Personnel
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Special Event Calendars, Monthly
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
0 years
Special Event Collection Records
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Subway Change Machine Collection Logs
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Subway Collections Reports
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Subway Fan-Fold Tickets, Issued at Faregates
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
0 years
Tokens Data, Inventory & Monthly Reports
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Training Records (Revenue Staff Training)
Category:
Personnel
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Unsual Occurrence Reports
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
7 years
Retained Off-Site:
0 years
Vehicle Keys Usage Log
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Vehicle Repair Records
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Vehicles Acquisition Records
Category:
Budget
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 years
Retained Off-Site:
0 years
Vendor List
Category:
Administrative
Remarks:
Departmental Policy
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 years min.
Retained Off-Site:
0 years
Weekly Passses
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 years min. - discard after audit
Retained Off-Site:
0 years
Worker's Compensation Filing Records
Category:
Personnel
Remarks:
Departmental Policy
Division:
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Retained Off-Site:
0 years
Youth Passes
Category:
Financial
Remarks:
Departmental Policy - Audit & Recon. purpose
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 years min.- discard after audit
Retained Off-Site:
0 years