You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Administrative Records & Miscellaneous
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
0 years
Advice Letters
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years Minimum
Retained Off-Site:
0 years
Audit Reports
Category:
General and Administrative Records
Division:
Retention Type:
1 - Permanent
Retained Off-Site:
Indefinite
Audit Workpapers
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
0 years
Budgets
Category:
Financial
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
5 Years
Capital Improvement Program
Category:
Grants Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Life of project
Retained Off-Site:
7 Years
Capital Improvement Projects
Category:
Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Life of project
Retained Off-Site:
7 Years
Capital Program Working Committee
Category:
Grants Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
0 years
Chronological Files
Category:
General and Administrative Records
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
0 years
Retained Off-Site:
0 years
Citizen Complaints
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
5 Years
Retained Off-Site:
0 years
Contract Correspondence
Category:
Contract Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years min.
Retained Off-Site:
0 years
Contracts/ Agreements/MOUS
Category:
Contract Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years min.
Retained Off-Site:
0 years
Correspondance/Chron File
Category:
Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
5 Years
Correspondence Not Requiring Follow-Up
Category:
General and Administrative Records
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
0 years
Retained Off-Site:
0 years
Correspondence, Miscellaneous
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
0 years
Division Publications, Reports
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
0 years
Exchanged Draft of Agreements
Category:
Contract Records
Remarks:
Admin Code. 67.24 (a)
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
0 years
Fax Transmittal Sheets
Category:
General and Administrative Records
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
0 years
Retained Off-Site:
0 years
Federal Transit Administration:Assurancesaudits/Reviewspolicies/Proceduresquarterly Reports
Category:
Grants Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
5 Years
Financial Records, Miscellaneous
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
0 years
General Files
Category:
Grants Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
5 Years
Grants Files (Federal, Local, State)
Category:
Grants Records
Division:
Retention Type:
2 - Current
Retained On-Site:
Life of Grant
Retained Off-Site:
7 Years
Interdepartmental Correspondence
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
0 years
Lease Files
Category:
Contract Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years Min.
Retained Off-Site:
0 years
Legal Advice
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Yearsmin.
Retained Off-Site:
0 years
Legislation:
Category:
Grants Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
5 Years
Legislative Drafts
Category:
General and Administrative Records
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
0 years
Retained Off-Site:
0 years
Local Program:S.F. County Transportation Authoritys.F. Municipal Railway Imp. Corp.Audit/Reviews
Category:
Grants Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
5 Years
Memoranda, Miscellaneous
Category:
General and Administrative Records
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
0 years
Retained Off-Site:
0 years
Memoranda, Policy/Decisional
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained Off-Site:
0 years
Operations
Category:
Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
5 Years
Plans:American With Disability Actoverheadplans General (Srtp/Cip)
Category:
Grants Records
Remarks:
Note: Final Plan Documents are kept permanently in Library
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
5 Years
Policies/ Procedures
Category:
Administrative Records
Remarks:
Non-essential
Division:
Retention Type:
1 - Permanent
Regional Programs:Bay Area Air Quality Management Districtbridge Tollcaltrans Joint Power Boardmetropolitan Transportation Commissionstate Transit Acttransportation Development Act
Category:
Grants Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
5 Years
Reports
Category:
Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
5 Years
Requests For Proposals (RFP) and Request For Qualifications (Rfqs); Responses to RFP and RFQs
Category:
Contract Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
0 years
RFP Scoring Records
Category:
Contract Records
Remarks:
Admin Code. 67.24 (e)
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
0 years
Settlement Agreements
Category:
General and Administrative Records
Division:
Retention Type:
1 - Permanent
Retained Off-Site:
Indefinite
State Programs:Caltranscalifornia Transportation Commissionquarterly Reports
Category:
Grants Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
5 Years
Work Orders and Payments
Category:
General and Administrative Records
Division:
Retention Type:
2 - Current
Retained On-Site:
2 Years
Retained Off-Site:
0 years