You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Annual Adopted Budget Document
Category:
General & Administrative
Division:
Retention Type:
2 - Current
Retained On-Site:
10 YEARS
Annual Audited Financial Statements
Category:
General & Administrative
Division:
Retention Type:
2 - Current
Retained On-Site:
10 YEARS
Annual National Transit Database Reporting to Federal Transit Agency
Category:
General & Administrative
Division:
Retention Type:
1 - Permanent
Retained On-Site:
15 YEARS
Retained Off-Site:
INDEFINITE
Annual Transit Operator Report to the State Controller
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
10 YEARS
Contract Orders/Modifications
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 YEARS
Retained Off-Site:
20 years minimum
Contracts
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 YEARS
Retained Off-Site:
20 years minimum
Daily Receipts Processing Package
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
5 YEARS
Diesel Fuel Purchase Records
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 YEARS
General Correspondence
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 YEARS
Grant Award/Modification
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 YEARS after close of grant
Its - Computer Software
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
5 YEARS
Its Annual Service Agreements
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 YEARS
Journal Entries
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
5 YEARS - Copy in FAMIS
Monthly Accounts Receivable Aging Reports
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 YEARS
Monthly Revolving Fund Reconciliation
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 YEARS
Operators' Details (Timesheets)
Category:
General & Administrative
Remarks:
This is the official record. Secure permission from SFERS prior to destruction. Record in process of being stored on CD-ROM.
Division:
Retention Type:
3 - Storage
Retained On-Site:
7 YEARS
Payments Files/Famis & Adpics
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
5 YEARS
Payroll Correction Reports
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 YEARS
Retained Off-Site:
5 YEARS
Payroll Problem Description Forms
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 YEARS
Retained Off-Site:
5 YEARS
Payroll Report 10 - Calendar Year End Payroll & Deduction Register
Category:
General & Administrative
Remarks:
Starting in CY1999 Report 10 archived on CD-ROM.
Division:
Retention Type:
3 - Storage
Retained On-Site:
7 YEARS
Payroll Report 10 - Payroll & Deduction Register
Category:
General & Administrative
Remarks:
Starting in CY1999 Report 10 archived on CD-ROM.
Division:
Retention Type:
3 - Storage
Retained On-Site:
7 YEARS
Payroll Report 105P Compensatory Time Activity Report
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 YEARS
Retained Off-Site:
5 YEARS
Payroll Report 107 Labor Collection System Report By Pay Period
Category:
General & Administrative
Remarks:
Archived on CD-ROM.
Division:
Retention Type:
3 - Storage
Retained On-Site:
7 YEARS
Payroll Report 121 - Timekeepers' Employee Reference Report
Category:
General & Administrative
Remarks:
Archived on CD-ROM.
Division:
Retention Type:
2 - Current
Retained On-Site:
7 YEARS
Payroll Rosters
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 YEARS
Retained Off-Site:
5 YEARS
Personnel Action Requests
Category:
General & Administrative
Division:
Retention Type:
1 - Permanent
Retained On-Site:
5 YEARS
Retained Off-Site:
INDEFINITE
Platform Employees Run Schedules
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 YEARS
Retained Off-Site:
5 YEARS
Purchase Orders
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
5 YEARS
Revolving Fund Cancelled Checks
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
3 YEARS
Timesheets
Category:
General & Administrative
Remarks:
This is the official record. Secure permission from SF Employee Retirement System prior to destruction. Record kept on-line as of 3/02.
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 YEARS
Retained Off-Site:
5 YEARS
Work Orders
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
5 YEARS
Worker's Compensation Letters
Category:
General & Administrative
Division:
Retention Type:
3 - Storage
Retained On-Site:
2 YEARS
Retained Off-Site:
5 YEARS