You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Department Contact:
12.D.A. Quarterly and Annual Reports
Category:
General
Remarks:
Required by Admin Code 67.14
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Accident-Injury Reports
Category:
Personnel/HR
Remarks:
29 CFR 1904.6
Division:
Retention Type:
2 - Current
Retained On-Site:
On-Site
Administrative Files
Category:
Mayor's Office of Housing
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2 years
Advisory Committee Files, Agendas, Minutes, Audio
Category:
Issues Committee
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
Permanent
Advisory Committee Files, Agendas, Minutes, Audio
Category:
Lesbian, Gay, Bisexual, Transgender, HIV Committee
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
Permanent
Advisory Committee Files, Agendas, Minutes, Audio
Category:
Youth & Ed Committee
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
Permanent
Advisory Committee Files, Agendas, Minutes, Audio
Category:
Employment Committee
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
Permanent
Advisory Committee Files, Agendas, Minutes, Audio
Category:
Minority, Women, Local Business Enterprise Committee
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Retained Off-Site:
Permanent
Architecture/ Engineering Services
Category:
Department of Public Works
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years past project completion
Retained Off-Site:
2 years
Budget Docs
Category:
Operations
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Certification and Investigation Files
Category:
Cert
Division:
Retention Type:
2 - Current
Retained On-Site:
Duration of certification
Retained Off-Site:
2 years
Closed Contracts
Category:
San Francisco International Airport
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years past project completion
Retained Off-Site:
2 years
Closed Files
Category:
Cert
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2 years
Commission Files, Agendas, Minutes, Audio Tapes of Meetings
Category:
Commission Meetings
Remarks:
Required by Admin Code 67.14
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Conflict of Interest Form 700
Category:
Personnel/HR
Remarks:
Gov Code 81009(e)
Division:
Retention Type:
2 - Current
Retained On-Site:
On-Site
Construction Files
Category:
Department of Public Works
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years past project completion
Retained Off-Site:
2 years
Contract Compliance Files
Category:
San Francisco International Airport
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years past project completion
Retained Off-Site:
2 years
Contract Compliance Files
Category:
Port
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years past project completion
Retained Off-Site:
2 years
Contract Modifications (Includes Award Letter, Bids, Supporting Documents) For the Port, Retirement, and Solid Waste Management
Category:
Port
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years past project completion
Retained Off-Site:
2 years
Contractor Selection Files
Category:
Mayor's Office of Housing
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years past project completion
Retained Off-Site:
2 years
Denial Files
Category:
Cert
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2 years
Discrimination Complaints: Case Files (Includes Intake Notes, Complaint, Response, Investigative Materials)
Category:
Lesbian, Gay, Bisexual, Transgender, HIV
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2 years
Discrimination Complaints: Case Files (Includes Intake Notes, Complaint, Response, Investigative Materials)
Category:
Non-Discrimination in Employment, Housing, and Public Accommodations
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2 years
Discrimination Complaints: Intake Sheets
Category:
Lesbian, Gay, Bisexual, Transgender, HIV
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2 years
Employment Complaints
Category:
Non-Discrimination in Employment, Housing, and Public Accommodations
Retention Type:
3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
2 years
Equal Benefits Ordinance: Departmental Waiver Requests
Category:
Lesbian, Gay, Bisexual, Transgender, HIV
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
3 years
Equal Benefits Ordinance: HRC Forms/Supporting Documents
Category:
Lesbian, Gay, Bisexual, Transgender, HIV
Division:
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
Permanent
Family Medical Leave Act Records
Category:
Personnel/HR
Remarks:
Retirement Systems requires that all payroll checks, time cards and related documents not be destroyed without prior approval of Retirement Systems. Admin Code 8.3 06-03
Division:
Retention Type:
2 - Current
Retained On-Site:
On-Site
Forms (Office Policy, Etc.)
Category:
San Francisco International Airport
Division:
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
2 years
Housing Complaints
Category:
Non-Discrimination in Employment, Housing, and Public Accommodations
Retention Type:
3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
2 years
HRC Forms
Category:
Forms
Division:
Retention Type:
1 - Permanent
Retained On-Site:
2 years
Retained Off-Site:
2 years
Intern Information
Category:
Personnel/HR
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Internal Employee Discrimination and Harassment Complaints
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
On-Site
Maintenance Files
Category:
Port
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2 years
New Structure/ Housing Files
Category:
Mayor's Office of Housing
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years past project completion
Retained Off-Site:
2 years
Payroll/Timesheets
Category:
Personnel/HR
Remarks:
Retirement Systems requires that all payroll checks, time cards and related documents not be destroyed without prior approval of Retirement Systems. Admin Code 8.3 06-03
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
none
Personnel/Human Resources Files
Category:
Personnel/HR
Remarks:
Retirement Systems requires that all payroll checks, time cards and related documents not be destroyed without prior approval of Retirement Systems. Admin Code 8.3 06-03
Division:
Retention Type:
1 - Permanent
Retained On-Site:
On-Site
Port Commission Meetings
Category:
Port
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
2 years
Professional Services Contracts
Category:
Port
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years past project completion
Retained Off-Site:
2 years
Professional Services Contracts
Category:
Department of Public Works
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years past project completion
Retained Off-Site:
2 years
Professional Services Contracts
Category:
Operations
Remarks:
Controllers Office requires that all contract files that include payment information shall be kept 20 years-tad 04-03-03
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years past project completion
Retained Off-Site:
18 years
Public Accommodation Complaints
Category:
Non-Discrimination in Employment, Housing, and Public Accommodations
Retention Type:
3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
2 years
Public Records Requests/Immediate Disclosure Requests
Category:
Operations
Division:
Retention Type:
2 - Current
Retained On-Site:
3 years
Retained Off-Site:
2 years
Published Reports, Studies, Research Authored By HRC
Category:
General
Remarks:
Required by Admin Code 67.14
Division:
Retention Type:
1 - Permanent
Retained On-Site:
3 years
Rehabilitation Housing Files
Category:
Mayor's Office of Housing
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years past project completion
Retained Off-Site:
2 years
Reimbursement Records
Category:
Personnel/HR
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
3 years
Retirement Related Materials
Category:
Personnel/HR
Remarks:
Retirement Systems requires that all payroll checks, time cards and related documents not be destroyed without prior approval of Retirement Systems. Admin Code 8.3 06-03
Division:
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
Indefinite
Subject Files
Category:
Lesbian, Gay, Bisexual, Transgender, HIV
Division:
Retention Type:
4 - No Retention Required
Retained On-Site:
At end of business utility
Retained Off-Site:
None
Work Force Tracking Forms
Category:
Non-Discrimination in Employment, Housing, and Public Accommodations
Retention Type:
3 - Storage
Retained On-Site:
2 years
Retained Off-Site:
N/A
Workers Compensation Records
Category:
Personnel/HR
Remarks:
Title 8, CA Code of Regulations Section 10102
Division:
Retention Type:
2 - Current
Retained On-Site:
On-Site