You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Annual Budget and Expenditure Information
Category:
Administrative Records
Remarks:
Not legally mandated
Retention Type:
2 - Current
Retained On-Site:
5 years
Asbestos Training Records
Category:
Administrative Records
Remarks:
8CCR5208 Note: This is employment by CCSF not DPH
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
5 years
Retained Off-Site:
After 5 years
Bloodborne Pathogen Training Records
Category:
Administrative Records
Remarks:
8CCR5193
Retention Type:
2 - Current
Retained On-Site:
3 Years
Injury & Illness Records Which Include the Employers First Report of Occupational Injury, the OSHA 200 Log Supervisors Incident Investigation Report, Etc.
Category:
Administrative Records
Remarks:
8CCR1407Note: Often needed longer as worker's compensation claim may remain open for future medical treatment
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
6 Years
Retained Off-Site:
After 6 years
Injury and Illness Prevention Program Records
Category:
Administrative Records
Remarks:
8CCR3203Required for a minimum of 1 years, but should be retained for at leas 5 years
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
5 Years
Retained Off-Site:
After 5 years
Lead Exposure Assessment Data
Category:
Administrative Records
Remarks:
8CCR5216
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
5 Years
Retained Off-Site:
After 5 years
Lead Medical Removal Records
Category:
Administrative Records
Remarks:
8CCR5216
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
5 Years
Retained Off-Site:
After 5 years
Material Safety Data Sheets
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
Duration of use or 30 years
Occupational Exposure and Exposure Assessment Records. This Includes Industrial Hygiene Data and May Include Material Safety Data Sheets If Used as Part of the Assessment. Definition Is Very Broad and Applies to Most Technical Reports and Correspondence Generated By OSH Where as Exposure Assessment Is Made. This Is A Majority of OUR Reports.
Category:
Administrative Records
Remarks:
8CCR3204
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
5 Years
Retained Off-Site:
After 5 Years
Occupational Medicine Records, Including First Aid Records
Category:
Administrative Records
Remarks:
8CCR3204
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
5 Years
Retained Off-Site:
After 5 Years
OSH Training
Category:
Administrative Records
Remarks:
8CCR3204
Retention Type:
2 - Current
Retained On-Site:
1 Year
Personnel Records, Performance Appraisal, Etc.
Category:
Administrative Records
Remarks:
Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll checks, time cards & related documents.
Retention Type:
2 - Current
Retained On-Site:
Duration of employment + 5 years
Radiation License Information
Category:
Administrative Records
Remarks:
10CFR20L
Retention Type:
2 - Current, 3 - Storage
Retained On-Site:
3 Years
Retained Off-Site:
After 3 years
Recruitment & Selection Information and Documentation
Category:
Administrative Records
Remarks:
May be required by HR/EEO at the time Civil Service examination are given
Retention Type:
2 - Current
Regulations and Technical Information
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
As long as needed and current
Worker's Compensation Loss Control Reports and Specific Case Data
Category:
Administrative Records
Remarks:
Not legally mandated. Needed to manage on-going worker's compensation cases and provide management reports.
Retention Type:
2 - Current
Retained On-Site:
5 Years minimum