You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Department Contact:
Administrative Records, Misc.
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Affirmative Action Plan
Category:
Personnel/HR Records
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Annual Reports
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
1 - Permanent
Audit Reports
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
1 - Permanent
Audit Work Papers
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Autopsy/Protocol
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
1 - Permanent
Budget Files
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Calendar (Department Head)
Category:
Administrative
Remarks:
REQUIRED BY ADMIN. CODE §67.29-5
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Calendars (Other Than Dept. Head)
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
4 - No Retention Required
Chronological Files
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
4 - No Retention Required
Citizen Complaints
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
1 - Permanent
Complaint Logs
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
4 - No Retention Required
Contract Correspondence
Category:
Contract/Grant Records
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS orlife of agreement
Contracts/Agreements/MOUS
Category:
Contract/Grant Records
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS or life of agreement1
Correspondence Not Requiring Follow-Up
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
4 - No Retention Required
Correspondence, Misc.
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Discrimination Complaints
Category:
Personnel/HR Records
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Employment Applications/Resumes
Category:
Personnel/HR Records
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Ergonomic Work Siteevaluations
Category:
Personnel/HR Records
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
10 YEARS
Family Medical Leave Act Records
Category:
Personnel/HR Records
Remarks:
REQUIRED BY FAIR LABOR STANDARDS ACT §11 (c)
Retention Type:
2 - Current
Retained On-Site:
3 YEARS
Health Records
Category:
Personnel/HR Records
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
30 YEARS
Interdepartmental Correspondence
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Invoices
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARSAfter/Applicablefiscal years
Lease Files
Category:
Contract/Grant Records
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
1 YEAR afterexpiration
Legal Advice
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
UNTILSUPERCEDED
Memoranda, Policy/Decisional
Category:
Administrative
Remarks:
DEPARTMENTAL POLICY
Retention Type:
2 - Current
Retained On-Site:
5 YEARS oruntil superceded
Payables (Invoices)
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Payroll Records
Category:
Personnel/HR Records
Remarks:
SECURE PERMISSION FROM SFERS PRIOR TO DESTRUCTION.
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Permits/Licensing
Category:
Contract/Grant Records
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS orlife of agreement
Personnel Files
Category:
Personnel/HR Records
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
30 YEARS
Publications, Reports Created By the Department
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Purchase Orders/Sole Source Exemption
Category:
Contract/Grant Records
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
5 YEARS
Regulations
Category:
Contract/Grant Records
Remarks:
DEPARTMENT POLICY
Retention Type:
1 - Permanent
Retained On-Site:
PERMANENT
Revolving Funds Records
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Sexual Harassment Complaints
Category:
Personnel/HR Records
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Subpoena Record/Court Testimony
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
1 YEAR
Time Rosters
Category:
Personnel/HR Records
Remarks:
SECURE PERMISSION FROM SFERS PRIOR TO DESTRUCTION
Retention Type:
2 - Current
Retained On-Site:
30 YEARS
Travel and Reimbursement Records
Category:
Personnel/HR Records
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Work Orders and Payments
Category:
Administrative
Remarks:
DEPARTMENT POLICY
Retention Type:
2 - Current
Retained On-Site:
2 YEARS
Worker's Compensation Records
Category:
Personnel/HR Records
Remarks:
TITLE 8, CAL. CODE OF REGULATIONS, SECTION 10102
Retention Type:
2 - Current
Retained On-Site:
30 YEARS