You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.
Comp Time Sheets
Category:
Administrative Records
Remarks:
Labor Code 1174(d)Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Fica/Sdi Problem Description Forms
Category:
Administrative Records
Remarks:
Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll.
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
History Sheets (Will Be Removed 1 Yr. After Employee Passed Away)
Category:
Administrative Records
Retention Type:
1 - Permanent
Retained On-Site:
1 yr. after employee passed away
Retained Off-Site:
Indefinitely
Inquiries From D.A. (Family Support), Franchise Tax Board, Irs, Insurance, Edd (Unemployment/Sdi), Colonial, Subpoenas, Etc.
Category:
Administrative Records
Remarks:
Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll.
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Misc. Payroll Reference Documents
Category:
Administrative Records
Remarks:
Labor Code 1174(d)Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Overtime Reports
Category:
Administrative Records
Remarks:
Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll.
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
PARS
Category:
Administrative Records
Remarks:
Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll.
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Payroll Deduction Authorization/Cancellation Forms
Category:
Administrative Records
Remarks:
Labor Code 1174(d)Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll.
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Payroll Forms (Retirement/Health Services Processing)
Category:
Administrative Records
Remarks:
Labor Code 1174(d)Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll.
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
PDF Problem Description Forms
Category:
Administrative Records
Remarks:
Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll.
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Report 10 (Payroll/Deduction Register) Microfiche
Category:
Administrative Records
Remarks:
Labor Code 1174(d)Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Report 936 (Time Roster Codes Report)
Category:
Administrative Records
Remarks:
Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll
Retention Type:
2 - Current
Retained On-Site:
1 year
Report 940 (Employee Tax Status Report)
Category:
Administrative Records
Remarks:
Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Report C121 (Timekeepers Ref. Report) Microfiche
Category:
Administrative Records
Remarks:
Labor Code 1174(d)Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Retroactive Payments
Category:
Administrative Records
Remarks:
Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll.
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Time Roster
Category:
Administrative Records
Remarks:
Labor Code 1174(d)Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Timesheets
Category:
Administrative Records
Remarks:
Labor Code 1174(d)Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Uniform Allowance
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
W-2 File
Category:
Administrative Records
Remarks:
Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll.
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
W-4 Form
Category:
Administrative Records
Remarks:
Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Word Processing/Bi-Lingual Approval Letters
Category:
Administrative Records
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years
Workers Compensation
Category:
Administrative Records
Remarks:
Secure permission from San Francisco Employees' Retirement System prior to destruction for items related to payroll
Retention Type:
2 - Current
Retained On-Site:
5 years
Retained Off-Site:
0 years