You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

Office of Emergency Services

http://www.sfdem.org/

Ratified on:11/27/2018 11:50:55 AM

Department Contact:

Kent Paxton

415-558-2790

kent.paxton@sfgov.org

Accident-Injury Reports
Category:
Administrative
Remarks:
29 CFR 1904.6
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Administrative Files
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
Current Year
Retained Off-Site:
N/A
Audit Reports
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
Current Year
Retained Off-Site:
N/A
Check Payments
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 Fiscal Years
Retained Off-Site:
N/A
Conflict of Interest Form 700
Category:
Administrative
Remarks:
GC Sec.81009 (e)
Retention Type:
2 - Current
Retained On-Site:
2 years
Retained Off-Site:
5 years
Contracts & Grants
Category:
Contracts/Grants
Retention Type:
2 - Current
Retained On-Site:
Term of Agreement plus 4 years
Retained Off-Site:
N/A
Discrimination and Harassment Complaints
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
During employee Tenure and 5 Fiscal Years Post Tenure
Retained Off-Site:
N/A
Draft Contracts
Category:
Contracts
Remarks:
Administrative Code Sec. 67.24 (a)(2)
Retention Type:
4 - No Retention Required
Retained On-Site:
Until Approved
Retained Off-Site:
N/A
Family Medical Leave Act Records
Category:
Administrative
Remarks:
3 Year Minimum Required by Fair Labor Standards Act
Retention Type:
2 - Current
Retained On-Site:
3 Fiscal Years
Retained Off-Site:
N/A
General Correspondences
Category:
Correspondences
Retention Type:
4 - No Retention Required
Retained On-Site:
N/A
Retained Off-Site:
N/A
Medical Information
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
During employee Tenure and 5 Fiscal Years Post Tenure
Retained Off-Site:
N/A
Office Expenditure Documents
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 Fiscal Years
Retained Off-Site:
N/A
Payables (Invoices/ Vendors)
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 Fiscal Years
Retained Off-Site:
N/A
Payroll Reports/ Timecards & Related Documents
Category:
Administrative
Remarks:
Secure Permission from SFERS
Retention Type:
2 - Current
Retained On-Site:
2 Fiscal Years
Retained Off-Site:
N/A
Personnel Files
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
During employee Tenure and 5 Fiscal Years Post Tenure
Retained Off-Site:
N/A
Policies/Procedures
Category:
Policies
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or Until Superseded
Retained Off-Site:
N/A
Purchase Orders (Copy)
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 Fiscal Year
Retained Off-Site:
N/A
Receipt/Deposits
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 Fiscal Years
Retained Off-Site:
N/A
RFA, RFP, RFQ(S) & Records
Category:
RFA, RFP, RFQ
Retention Type:
2 - Current
Retained On-Site:
Later of 2 years or of no current use
Retained Off-Site:
N/A
Travel Request (Copy)
Category:
Administrative
Retention Type:
4 - No Retention Required
Retained On-Site:
Current Year
Retained Off-Site:
N/A
Work Orders
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 Fiscal Years
Retained Off-Site:
N/A
Worker's Compensation Record
Category:
Administrative
Retention Type:
2 - Current
Retained On-Site:
During employee Tenure and 5 Fiscal Years Post Tenure
Retained Off-Site:
N/A