You may submit a request for any of the following records in accordance with applicable public records laws. The departments have included a direct link to some of the records; if there is no link for the record you are seeking, and/or you would like to request additional information regarding that record, please contact the department or division directly using the contact information provided for that specific record.

1099 Miscellaneous Income Reports
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years
Accounting/Purchasing, Contracts
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
20 years
Annual Reports
Category:
Financial
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Audit Reports
Category:
Financial
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Audit Work Papers
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Bond Indentures and Reports
Category:
Financial
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Bond Sales, Documents
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
For life of agreement plus 5 years.
Budget Files
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
3 years
Controller's Journal Entries and Paid Warrants
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years
Famis Reports
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
3
Financial Records, Miscellaneous
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years after of applicable fiscal year
Invoices
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years after of applicable fiscal year
Payables (Invoices)
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years after of applicable fiscal year
Purchase Orders
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years
Rate Administration - Water Sales Contracts, Jpas, Settlement Agreements, Reports
Category:
Financial
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Rate Analyses
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
2 years
Rate Litigation Records
Category:
Financial
Retention Type:
1 - Permanent
Retained On-Site:
Permanent
Receipts Processing Forms
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years
Refundable Receipts
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
3 years after date of refund
Requirement Codes For Rates
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years
Revolving Funds Records
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years after of applicable fiscal year
Suburban Revenues
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years
Term Purchase Agreements
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years
TrUST Fund Receipts
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
3 years
Voucher Payments
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years
Wholesale Sewer Calculations
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years
Work Orders and Payments
Category:
Financial
Retention Type:
2 - Current
Retained On-Site:
5 years after of applicable fiscal year